Admissions Associate

Archdiocese of Saint Paul Minneapolis; Minnesota; On-site; USD 42,000 - 58,000; Full time

Job summary

Qualifications

• Experience driving enrollment and guiding families from inquiry to enrollment.
• Proactive outreach to prospective students and families with strong follow-up.
• Ability to collaborate across departments to deliver a seamless admissions experience.
• Familiarity with CRM systems and data management to support enrollment goals.

Responsibilities

• Enrollment & Sales: proactively prospect and convert leads and track enrollment metrics.
• Family Experience: conduct tours, interviews, and assessments guiding families through admissions steps.
• Collaboration: partner with Dean of Admissions, Marketing, Advancement, and faculty on strategy.
• Administration & Data: maintain CRM records and manage admissions event logistics.

Skills

Sales mindset

Initiative

Collaboration

Proactive outreach

Tools

Salesforce

Veracross

Job description

Providence Academy seeks a motivated self-starter and collaborative team member to join the Admissions Team. The Admissions Associate drives new family recruitment, guides prospective students and families from initial inquiry through enrollment, and serves as a key representative of Providence Academy’s mission and values. This role is central to the growth of the school and requires someone who takes initiative, works proactively across departments, and brings a genuine sales mindset to building a mission-aligned community.

Role Overview

Drive student enrollment by managing the full family journey from first inquiry to signed contract, combining consultative sales skills with genuine mission alignment.

Key Responsibilities

• Enrollment & Sales Proactively prospect and convert leads through outreach, community engagement, and consistent follow-up. Set and track personal enrollment goals and report on pipeline metrics.
• Family Experience Serve as the welcoming first point of contact — conducting tours, interviews, and entrance assessments while guiding families through each step of the admissions process with care and urgency.
• Collaboration Partner with the Dean of Admissions, Marketing, Advancement, and faculty to deliver a seamless, mission-consistent experience and align on school-wide enrollment strategy.
• Administration & DataMaintain accurate CRM records (Salesforce/Veracross a plus), manage admissions event logistics, and own office workflows with minimal supervision.

Additional

Availability for some evenings/weekends for community events and school activities required.