Admissions Assistant (PRN) — Welcoming & Efficient

Asbury Communities; Gaithersburg (MD); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401K with match

PTO and paid holidays

Job summary

Asbury Methodist Village in Gaithersburg, MD is seeking an Admissions Assistant to provide administrative support to the Admissions Department and help achieve census goals. The role involves preparing documentation, onboarding activities, and acting as the first point of contact for residents and families.

Responsibilities include handling calls, data entry, and preparing admission paperwork, while ensuring HIPAA-compliant records and a welcoming atmosphere for new residents and referral

Qualifications

• Experience in healthcare/admissions or administrative support preferred.
• High school diploma or equivalent required; Associate’s degree preferred.

Responsibilities

• Provide administrative support to the Admissions Department, including answering and directing calls, emails, and admission inquiries.
• Perform general office duties such as scanning, copying, filing, document management, referral intake, and data entry into electronic systems.
• Prepare admission packets, contracts, financial agreements, and other required admission documentation.
• Obtain required signatures, verify and update resident demographic, insurance, emergency contact, and responsible party information, and track outstanding documentation.
• Meet newly admitted residents and families, support admission-related onboarding, and coordinate communication with internal departments to support a smooth transition into the facility.
• Create a positive first impression for prospective residents, families, visitors, and referral sources by maintaining a professional, compassionate, and customer-focused approach.
• Maintain accurate and confidential admission records in accordance with HIPAA, applicable regulations, facility policies, and organizational standards; may perform other duties and responsibilities as assigned.

Skills

Administrative support

Customer service

Data entry

HIPAA compliance

Education

High school diploma or equivalent

Associate degree preferred

Tools

Electronic systems (EHR)

Job description

Asbury Methodist Village in Gaithersburg, MD is seeking an Admissions Assistant to provide administrative support to the Admissions Department and help achieve census goals. The role involves preparing documentation, onboarding activities, and acting as the first point of contact for residents and families.

Responsibilities include handling calls, data entry, and preparing admission paperwork, while ensuring HIPAA-compliant records and a welcoming atmosphere for new residents and referral