Admissions assistant - Montecito Heights

Montecitohc; Los Angeles (CA); Hybrid; USD 42,000 - 68,000; Full time

Job summary

Montecitohc is seeking an Admissions Assistant to support the admissions process. You will assist the Admissions Coordinator by gathering referral information, ensuring financial verification is complete, and guiding families through tours and admission policies.

The role requires strong organizational and telephone skills, experience with health care admissions, and the ability to maintain accurate MIS records and reporting. Collaboration with marketing and center staff is essential.

Qualifications

• Two to three years experience with admissions processes in health care facilities.
• Excellent organizational skills with attention to documentation and follow-up.
• Professional telephone skills to handle referral calls efficiently.

Responsibilities

• Assist Admissions Coordinator with referral intake, including clinical and financial data for approval.
• Ensure accurate financial verification before admission to reduce accounts receivable.
• Obtain family commitment for tours and conduct professional center tours.
• Explain admission policies and ensure smooth paperwork completion at admission.
• Chair daily admissions meetings and monitor referrals, admissions, and follow-up.
• Inform Marketing Director of referral source issues and develop relationships with sources.
• Maintain MIS data integrity and provide timely daily, weekly, and monthly reports.

Skills

Organizational skills

Detail orientation

Telephone skills

Sales experience

Tools

Marketing Information System

Job description

Admissions Assistant Principal Responsibilities: TECHNICAL

• Assist the Admissions Coordinator with obtaining referral information from telephone and walk-in inquiries, including complete clinical and financial information necessary for admission committee approval.
• Ensures financial verification is accurate and complete before the patient is admitted to the Center thus assisting in reducing accounts receivable.
• Obtains family commitment to tour the Center on 80% of viable referrals. Conducts a professional tour utilizing Center clinical personnel as assistance in gaining family commitment to admit to the Center.
• Admissions Coordinator conducts the admission process of signing in and explaining admission policies to patients and their families. Ensures a smooth transition is achieved and that all paperwork is complete upon admission. Emphasizes financial arrangements and responsibilities.
• Chairs the daily admissions meeting with Center personnel to update on referrals, admissions and follow-up which needs to be conducted in order to obtain admission. Assists with increasing conversion rate to exceed 65% by following up on all referrals immediately. Informs the admissions committee of upcoming discharges.
• Informs Marketing Director of any referral source issues that arise during the referral process.
• Develops relationships with referral sources.

Admissions Coordinator ADMINISTRATIVE

• Supports the overall goals of the Company and the Center.
• Communicates all billing issues with accounting office and Marketing.
• Documents all necessary information in an accurate and timely manner.
• Maintains accurate daily updates on the Marketing Information System ensuring all data elements are input so that reports can be generated on a daily, weekly and monthly basis. Also responsible for the integrity of the data which is input into the MIS.
• Attends all Center or Company required in-services and meetings.

Admissions Coordinator QUALIFICATIONS

• Two to three years experience with the admissions process at a SNF, subacute, rehab, or other health care facility.
• Excellent organizational skills with a detail orientation towards documentation and follow-up.
• Professional telephone skills with the ability to handle referral calls effectively and efficiently, meeting the needs of the referral sources and families.
• Inside or outside sales experience preferred.

ADMISSIONS COORDINATOR – Cont’d.

• Ability to work with family members and conduct tours with a focus on closing.
• Computer experience using a marketing information system.
• Professional appearance.
• Enthusiastic, motivated attitude.
• Experience with Medicare and Medi-Cal guidelines preferred.
• Knowledge of managed care industry preferred.

Admissions Coordinator CONSUMER SERVICE

• Presents professional image to consumers through dress, behavior and speech.
• Adheres to Company standards for resolving consumer concerns.
• Ensures that all patient/resident rights are protected.