Admissions Coordinator

Sodus-Rehabilitation-and-Nursing-Center; Village of Sodus (NY); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Great Benefits Package

401(k)

Dental insurance

Health insurance

Paid time off

Job summary

Sodus Rehabilitation and Nursing Center is seeking an Admissions Coordinator to ensure regulatory compliance and manage admissions processes. You will reconcile census, verify insurance, coordinate with physicians, and guide patients/families through admission and readmission workflows.

Responsibilities include daily census reconciliation, data logging, interdepartmental collaboration, and maintaining patient readiness while ensuring timely Medicaid and insurance documentation.

Qualifications

• 2 years of experience in Admissions/Marketing position in healthcare environment.
• Long-term care experience required.
• Knowledge of Medicare and 3rd party billing.
• Knowledge of medical terminology.
• Ability to discuss clinical evaluations with physicians and other care givers within facility.

Responsibilities

• Reconcile Center Census daily.
• Maintain electronic bed board/room assignments and collaborate daily with Environmental team to ensure patient room readiness.
• Communicate all acute readmissions to the team for follow-up, reach out to patient/family to ensure re-admit to the Center.
• Maintain and manage all department data logs and reports—tours, referrals, trend reports.
• Assign and track facility Physician.
• Complete Admissions Checklist and Insurance Verification (Primary and Co-Insurance) processes.
• Check for outstanding balance on all facilities readmissions, prior to accepting all referrals. Collect open balances prior to readmission into the facility.
• Obtain necessary approvals on financial and clinical criteria for all referrals.
• Input all patient referral information into the necessary systems.
• Communicate all questions and decisions to referral sources/to the team utilizing the appropriate systems
• Collaborate with the team to gather/collect necessary medical and financial documentation to present to internals teams for approval
• Complete the required admissions and billing tasks for each patient admission
• Ensure that patients and family are appropriately welcomed and oriented to the facility on admission day
• Execute, collect, and review all necessary documentation for admissions and Medicaid applications.
• Implement a system to follow up with all inquiries that have not yet been converted to admission. Maintain statistics indicating customer flow, pending and lost inquiries, denials, hospital discharges, and marketing activity and submit to regional coordinator as requested.
• Complete admissions agreements for new/readmit patients within 24 hours of admission following Admission
• Collect appropriate insurance cards
• Works with the Administrator and facility staff to ensure consistent, effective admissions, discharge and transfer meetings are conducted for all residents

Skills

Healthcare admissions

Regulatory compliance

Interdepartmental collaboration

Medical terminology

Communication with physicians

Job description

Pay: $25/hr - $27/hr

Job Type: Full-time

Work Location: In person

We offer the Following

• Great Benefits Package

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

OVERVIEW

The admissions Coordinator reports to the Administrator. The admissions Coordinator will ensure that regulatory compliance is met by ensuring that activities are completed in accordance with the standard operating procedures as outlined by the organization.

RESPONSIBILITIES

• Reconcile Center Census daily
• Maintain electronic bed board/room assignments and collaborate daily with Environmental team to ensure patient room readiness
• Communicate all acute readmissions to the team for follow-up, reach out to patient/family to ensure re-admit to the Center
• Maintain and manage all department data logs and reports- tours, referrals, trend reports.
• Assign and track facility Physician
• Complete Admissions Checklist and Insurance Verification (Primary and Co-Insurance) processes
• Check for outstanding balance on all facilities readmissions, prior to accepting all referrals. Collect open balances prior to readmission into the facility.
• Obtain necessary approvals on financial and clinical criteria for all referrals.
• Input all patient referral information into the necessary systems.
• Communicate all questions and decisions to referral sources/to the team utilizing the appropriate systems
• Collaborate with the team to gather/collect necessary medical and financial documentation to present to internals teams for approval
• Complete the required admissions and billing tasks for each patient admission
• Ensure that patients and family are appropriately welcomed and oriented to the facility on admission day
• Execute, collect, and review all necessary documentation for admissions and Medicaid applications.
• Implement a system to follow up with all inquiries that have not yet been converted to admission. Maintain statistics indicating customer flow, pending and lost inquiries, denials, hospital discharges, and marketing activity and submit to regional coordinator as requested.
• Complete admissions agreements for new/readmit patients within 24 hours of admission following Admission
• Collect appropriate insurance cards
• Works with the Administrator and facility staff to ensure consistent, effective admissions, discharge and transfer meetings are conducted for all residents

QUALIFICATIONS

EDUCATION / EXPERIENCE

• 2 years of experience in an Admissions/Marketing position in healthcare environment
• Long-term care experience required
• Knowledge of Medicare and 3rd party billing
• Knowledge of medical terminology
• Ability to discuss clinical evaluations with physicians and other care givers within facility

ACKNOWLEDGEMENT

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. All pay rates and bonuses are paid and/ or awarded to employees based on the facilities policy and/ or the CBA, depending on the position.

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