Admissions and Enrollment Officer

The Grammar School; Putney (VT); On-site; USD 52,000 - 72,000; Full time

Job summary

The Grammar School in Putney, Vermont seeks a warm, organized Admissions and Enrollment Officer to manage day-to-day admissions and enrollment, coordinate events, and welcome families.

Working closely with the Head of School, you will guide inquiries through enrollment, lead campus tours, maintain records, and build relationships with prospective families in a small independent school setting.

Qualifications

• Bachelor’s degree or equivalent education and professional experience.
• Experience in admissions, enrollment, education, nonprofit work, hospitality, event management, or a related field.
• Excellent written and verbal communication skills.
• Strong organization, attention to detail, and follow-through.
• Ability to manage multiple priorities and projects independently.
• Warm, professional approach to working with children, families, colleagues, and community members.

Responsibilities

• Serve as a primary point of contact for prospective families and guide them from inquiry through enrollment.
• Coordinate and lead campus tours, family meetings, student visits, and classroom observations.
• Maintain regular communication with prospective families about applications, visits, deadlines, and next steps.
• Process applications and coordinate materials for review by the Head of School and Admissions Team.
• Maintain accurate and confidential admissions and enrollment records and help manage the admissions database.
• Track inquiries, applications, enrollment, retention, and attrition and provide regular enrollment updates.
• Coordinate the annual re-enrollment process and support family follow‑up.
• Help create a thoughtful onboarding experience for newly enrolled students and families.

Skills

Excellent communication

Strong organization

Attention to detail

Multitasking

People skills

Education

Bachelor’s degree or equivalent experience

Tools

Database systems

Spreadsheets

Online forms

Calendars

Admissions software

Job description

The Grammar School | Putney, Vermont
Full-Time, Year-Round | Reports to the Head of School The Grammar School (TGS) seeks a warm, organized, and highly responsive Admissions and Enrollment Officer to join our school community. Working closely with the Head of School, this position manages the day-to-day admissions and enrollment process and coordinates events that welcome families and strengthen the TGS community. The Admissions and Enrollment Officer is often one of the first people prospective families meet and plays an important role in helping families understand what makes a TGS education distinctive. The successful candidate will enjoy building relationships, managing details, creating welcoming experiences, and working collaboratively in a small independent school environment. About The Grammar School: The Grammar School was founded in 1960 by a small group of families with the understanding that a child’s elementary school years provide the foundation for all future learning. The oldest of the independent elementary schools in southern Vermont, TGS attracts families from Vermont, New Hampshire, and Massachusetts and has been a forerunner in programming in the arts, service learning, and nature-based education. The school is located on 60 acres of fields and forest and has a close-knit community of 140 combined students and faculty/staff. Outdoor study and play are key components of The Grammar School’s educational philosophy. Students are engaged at all grade levels in the natural world. We believe that time spent outdoors teaches us to observe, collaborate, and improvise. Students build understanding of systems and the interconnectedness of our world while enjoying the cognitive, emotional, and physical benefits of spending time outdoors and in nature. Our students participate in hands‑on learning activities that combine the humanities and the arts and cultivate practical, intellectual, and creative skills. We emphasize the development of critical skills in reading and writing and foundational math skills. Collaboration and respectful interactions are key attributes of the curriculum. In addition, The Grammar School enjoys a long tradition of outdoor winter sports, particularly Nordic skiing.

Primary Responsibilities

• Serve as a primary point of contact for prospective families and guide them from inquiry through enrollment.
• Coordinate and lead campus tours, family meetings, student visits, and classroom observations.
• Maintain regular communication with prospective families about applications, visits, deadlines, and next steps.
• Process applications and coordinate materials for review by the Head of School and Admissions Team.
• Maintain accurate and confidential admissions and enrollment records and help manage the admissions database.
• Track inquiries, applications, enrollment, retention, and attrition and provide regular enrollment updates.
• Coordinate the annual re-enrollment process and support family follow‑up.
• Help create a thoughtful onboarding experience for newly enrolled students and families.

Financial Aid and Family Support

• Work confidentially with the Head of School and Business Office to support the financial aid process.
• Communicate financial aid procedures and deadlines, track applications, and maintain confidential records.
• Coordinate New Family Orientation and other onboarding activities.
• Help ensure that new and returning families receive the information and support they need to engage fully in the TGS community.

Community Engagement

• Coordinate school wide events including admissions events on and off campus, open houses, schoolwide gatherings, and major community traditions.
• Collaborate with faculty, staff, parent volunteers, and community partners on school events.
• Represent TGS at admissions fairs, community gatherings, and outreach opportunities.
• Build relationships with local schools, early childhood programs, community organizations, and other potential referral partners.
• Attend designated evening and weekend school events.

Qualifications

• A bachelor’s degree or equivalent education and professional experience.
• Experience in admissions, enrollment, education, nonprofit work, hospitality, event management, or a related field.
• Excellent written and verbal communication skills.
• Strong organization, attention to detail, and follow-through.
• The ability to manage multiple priorities and projects independently.
• A warm, professional approach to working with children, families, colleagues, and community members.
• Sound judgment and the ability to handle confidential information.
• Comfort working with databases, spreadsheets, online forms, calendars, and other administrative systems.
• A collaborative spirit and commitment to the mission and values of The Grammar School.
• Independent day school experience is welcomed but not required.

About The Grammar School

About The Grammar School: The Grammar School (www.thegrammarschool.org), was founded in 1960 by a small group of families with the understanding that a child’s elementary school years provide the foundation for all future learning. TGS, the oldest of the independent elementary schools in southern Vermont, attracts families from Vermont and New Hampshire and has been a forerunner in programming in the arts, service learning, and nature-based education. The school is located on 60 acres of fields and forest and has a close-knit community of 130 combined students and adults.