Admission Specialist PRN

Innovative Network of Knowledge; San Antonio (TX); Remote; USD 42,000 - 65,000; Full time

Benefits offered by this job

Company provided laptop

Remote work

Job summary

Innovative Network of Knowledge is a virtual education company seeking an experienced Admission Specialist to guide families through enrollment with care and efficiency. The role focuses on guiding inquiries, documenting requirements, and coordinating with the Educational Concierge team to tailor the best academic path for each child.

The ideal candidate has 2+ years in admissions or student services, strong CRM and SIS skills, and excellent customer service.

Qualifications

• 2 years of experience in admissions, enrollment, student services, or related field.
• Proficiency with SIS, CRM systems, and MS Office/Google Suite.

Responsibilities

• Serve as the primary contact for prospective families, guiding enrollment requirements, tuition, financial aid, and programs.
• Manage the full admissions process from inquiry to enrollment with a seamless experience.
• Verify enrollment documents and ensure compliance with state regulations.
• Collaborate with Educational Concierge team to support families in selecting academic pathways.
• Maintain accurate admissions records in SIS and CRM and log communications.

Skills

Customer service

Communication

Attention to detail

Remote work

Education

High school diploma

Bachelor’s degree preferred

Tools

SIS

CRM platforms

MS Office/Google Suite

Job description

It's a great feeling to work for a company that does so much good for others around the world!Innovative Network of Knowledge is a dynamic and rapidly growing virtual company in an emerging space of innovation in education. Our passion is to change education forever for the K-12 students (online) we serve. We are changing the way children learn and apply knowledge in the real world. Through our Project Based approach, supported by personal Educational Concierges, we strengthen the whole child through their educational experience. Through synchronous and asynchronous opportunities, co-teaching, and workshop labs, our students are immersed and challenged in a way not experienced in today's educational landscape. In addition, staff and students will take part in weekly programs that promote character and citizenship opportunities to grow not only as a school but also as a community at large. We guarantee that you and your child become part of our family and will be engaged, excited, and prepared for college, career, and life.

Core Focus:

Innovative Network of Knowledge seeks to change education forever through innovation and technology. We offer a well of knowledge, a spring of possibilities and a place where your family becomes part of ours.

Key Benefits:

• Educational Concierge: Every family has access to a dedicated Educational Concierge to assist with enrollment, course planning and ongoing academic guidance, ensuring each student finds their unique path to success.
• Goal-Oriented Tracking: We help students set meaningful milestones and track their progress, encouraging achievement and celebrating every accomplishment along the way.
• Community-Focused Learning: Our programs are structured to foster collaboration and connection, building confidence and social skills even within a virtual setting.

Technology:

Innovative Network of Knowledge will provide this role with a company provided laptop, but the employee will secure and cover the cost for the operation of this technology in the virtual landscape of his/her home office. (internet, telephone, home office setup, etc.).

Position Overview:

We are seeking an experienced Admission Specialist to guide prospective families through the enrollment process with care, expertise, and efficiency. This role is vital in ensuring a smooth and supportive admissions experience, from initial inquiry to enrollment completion. The ideal candidate is detail-oriented, customer-focused, and has a strong background in admissions, enrollment, or customer service.

Essential Position Functions

• Serve as the primary point of contact for prospective families, providing expert guidance on enrollment requirements, tuition, financial aid, and program offerings.
• Manage the full admissions process, from inquiry to enrollment, ensuring a seamless and positive experience for families.
• Review and verify required enrollment documents, including proof of residency and transcripts, in compliance with school and state regulations.
• Collaborate with the Educational Concierge team to support families in selecting the best academic pathway for their child.
• Maintain accurate records of all admissions interactions in the student information system (SIS) and CRM platform.
• Conduct virtual open house sessions and information meetings to engage and inform prospective families.
• Work closely with marketing and recruitment teams to align messaging and ensure consistency in the admissions process.
• Stay up to date on state-specific education savings account (ESA) programs and financial aid opportunities to assist families effectively.
• Passion for education and a commitment to helping families find the best learning opportunities for their children.
• Ability to work independently in a remote setting while collaborating effectively with a team.
• Assist with managing customer service tickets in the CRM platform, providing timely responses and resolutions to family inquiries, technical issues, and general concerns.
• Monitor and prioritize incoming tickets, ensuring that all inquiries are addressed promptly and professionally, with a focus on maintaining a positive customer experience.
• Work closely with the customer service team to elevate complex issues and collaborate on problem resolution.
• Ensure customer service interactions are logged accurately in the CRM, tracking communication and follow-up needs.
• Keep detailed, updated notes on family interactions and inquiries in the CRM to maintain clear and consistent communication and to support decision-making throughout the admissions process.
• Provide ongoing nurture and support to prospective families, maintaining regular, thoughtful communication until a final enrollment decision is made.
• Track and report on key metrics related to the admissions process, including response times, conversion rates, and family engagement, to ensure continuous improvement and effective follow-up strategies.
• Analyze data and trends to identify areas for improvement in the admissions and customer service process, helping to optimize the overall family experience.
• Ensure all prospect and family data is entered accurately and updated regularly in the CRM to support reporting and follow-up efforts.
• Other duties as assigned.

Preferred Skills

• 2 years of experience in admissions, enrollment, student services, or a related field, preferably in an online or private school setting.
• Proficiency in using student information systems (SIS), CRM platforms, and Microsoft Office/Google Suite.
• Familiarity with education savings accounts (ESAs), financial aid, or tuition assistance programs is a plus.
• Strong customer service and communication skills with the ability to build rapport and provide personalized support.
• Detail-oriented with strong organizational and data management skills.
• Experience with CRM platforms and handling customer service tickets is a plus.

Education & Certification Requirements

• Required - High school diploma required, Bachelors degree preferred

Notice:

Employment with Innovative Network of Knowledge will be on an at-will basis. As such, this position description is not a contract or guarantee of employment for a definite amount of time. INK is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC). As such, our company policy requires that all employees must receive an annual Influenza vaccination or obtain an approved exemption as a medical or religious accommodation. This is a condition of employment, and all new hires will be responsible for providing proof.

English (United States)

If you like to work with people that believe they can make a difference in the world, this is the company for you!

EEO Statement

In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

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