Admission Coordinator

Talentify; Great Barrington (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Integritus Healthcare in Massachusetts seeks an Admissions Liaison to schedule and conduct tours for prospective families, sharing facility information and gathering details to complete applications. This role coordinates with clinical and administrative teams to streamline admissions and ensure regulatory compliance.

Responsibilities include collecting referral data, obtaining approvals, coordinating with nursing, rehab, social work, and the business office, completing admission paperwork, and

Responsibilities

• Schedule and conduct tours for prospective families and applicants.
• Coordinate with facility leadership to obtain necessary clinical and financial approvals.
• Ensure admisssion processes align with OBRA and PASAAR regulations and complete all paperwork.

Job description

• Schedule and conduct tours for prospective families and applicants. Share pertinent
  information regarding this facility, as well as any other Integritus Healthcare facilities or
  services that are appropriate. Obtain any additional information needed from the
  family to complete an application.
• Acts as the intermediary between the liaisons and collects referral (clinical and financial)
  information. Obtains clinical and financial approval through appropriate channels with
  facility leadership within 15-30 minutes and lets the liaison know the status.
• Assures the appropriate facility managers have the appropriate information to
  coordinate resident care for new admissions. Coordinate with rehab, social work,
  nursing, dietary and other departments as needed.
• Obtains clinical approval from nursing management prior to admission of the resident.
• Assures payor source is clear prior to admission. Coordinates with the Business Office to
  assure follow through.
• Completes admission paperwork with the resident and/or appropriate family member.
• Assure OBRA and PASAAR regulations are met prior to admission.
• Notifies all managers of new resident admission via placing completed face sheet in staff
  mailboxes to assure all disciplines greet and evaluate the new resident timely.
• Coordinates customer satisfaction survey efforts with facility leadership and home office
  staff.
• Acts as a champion for customer service in the facility.
• Helps to develop and maintain a yearly marketing plan based on facility needs.
• Supports the maximization of census through effective internal marketing efforts.
• Engages in the rounding for outcomes strategy with residents and families in an effort to
  assess whether there are unmet needs/desires and to recognize staff for a job well
  done.
• Assumes any duties that are assigned by the administrator in order to provide optimal,
  achievable quality resident care and in meeting regulatory compliance.
• Track referrals in data base weekly. Give administrator referral information on a
  monthly basis.
• Makes efforts to recognize employees, educate and train employees, and promotes
  employee growth in an effort to increase retention and employee satisfaction.
• Assures a check and balance systems are in place to identify potential system
  breakdowns. Examples include: systems to assure accurate information such as
  advanced directives and next of kin from the referral and the medical record and
  assuring the correct information is given to My Innerview for customer service efforts.
• Attends mandatory in-services held at the facility in a timely manner.
• Understands and adheres to all safety, infection control, sanitation, accident, fire,
  disaster and personnel policies and procedures of the facility. Promotes a culture of
  safety.
• Discuss any problems, needs or concerns that arise with the appropriate manager
  and/or the administrator.
• Understands and upholds the Residents' Bill of Rights and holds all resident information
  confidential.
• Represents this facility and the organization in a professional manner. Maintains a
  professional appearance and mannerisms according to facility standards.
• Maintains an acceptable level of attendance in accordance with facility policy.
• Displays a polite and courteous manner to all fellow employees, residents, and visitors.

Equal Opportunity Employer
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