Admission Associate

Andrews Osborne Academy; Willoughby (OH); On-site; USD 35,000 - 55,000; Full time

Job summary

Andrews Osborne Academy in Willoughby, Ohio seeks an organized, motivated team member to join its Admission, Marketing, and Advancement team. This role supports prospective families through the admission process, coordinates campus tours and events, assists with applications, and helps create marketing materials and digital content.

Collaborate with faculty and staff to engage the community and represent the school at events, including admission fairs and recruitment activities.

Qualifications

• Bachelor’s degree and 2–3 years of relevant or transferable experience preferred.
• Strong written, verbal, organizational, and interpersonal skills with excellent attention to detail.
• Ability to prioritize multiple responsibilities and collaborate effectively in a fast-paced environment.
• Proficiency in Google Workspace, experience with Blackbaud systems preferred.
• Experience with event coordination, customer service, and family-facing communication.
• Familiarity with social media, website content management, and basic photography/video is a plus.

Responsibilities

• Serve as a welcoming point of contact for prospective students and families, responding to inquiries and supporting families throughout the admission process.
• Coordinate campus tours, student visits, interviews, assessments, and other prospective family experiences.
• Assist with application processing, applicant file completion, and timely follow-up with families regarding required admission materials and next steps.
• Present Andrews Osborne Academy to prospective students and families during campus visits, admission events, and recruitment activities.
• Represent the school at admission fairs, conferences, community events, and other recruitment opportunities.
• Collaborate with faculty and staff to support admission activities and participate in student activities, school events, and community functions, including serving on the weekend team to chaperone student activities.
• Assist with the creation and editing of videos and print materials.
• Support social media efforts by capturing photos and videos at school events, archiving content, and monitoring platforms.
• Help develop digital and print marketing materials using graphic design tools such as Canva.
• Assist with planning and executing advancement events (fundraisers, alumni gatherings, donor receptions).

Skills

Written communication

Verbal communication

Organizational skills

Interpersonal skills

Collaboration

Google Workspace

Blackbaud

Event coordination

Customer service

Content management

Photography/video basics

Education

Bachelor’s degree

Tools

Canva

Blackbaud

Job description

Andrews Osborne Academy, a Preschool–12th Grade and Postgraduate independent school in Willoughby, Ohio, seeks an organized, motivated team member to join its Admission, Marketing, and Advancement team.

Admission

• Serve as a welcoming point of contact for prospective students and families, responding to inquiries and supporting families throughout the admission process.
• Coordinate campus tours, student visits, interviews, assessments, and other prospective family experiences.
• Assist with application processing, applicant file completion, and timely follow-up with families regarding required admission materials and next steps.
• Present Andrews Osborne Academy to prospective students and families during campus visits, admission events, and recruitment activities.
• Represent the school at admission fairs, conferences, community events, and other recruitment opportunities.
• Collaborate with faculty and staff to support admission activities and participate in student activities, school events, and community functions, including serving on the weekend team to chaperone student activities.

Marketing & Advancement

• Assist with the creation and editing of videos and print materials.
• Support social media efforts by capturing photos and videos at school events, archiving content, and monitoring platforms.
• Help develop digital and print marketing materials using graphic design tools such as Canva.
• Assist with planning and executing advancement events (fundraisers, alumni gatherings, donor receptions).

Qualifications

• Bachelor’s degree and 2–3 years of relevant or transferable experience preferred.
• Strong written, verbal, organizational, and interpersonal skills with excellent attention to detail.
• Ability to prioritize multiple responsibilities and collaborate effectively in a fast-paced environment.
• Proficiency in Google Workspace, experience with Blackbaud systems preferred.
• Experience with event coordination, customer service, and family-facing communication.
• Familiarity with social media, website content management, and basic photography/video is a plus.