Adminstrative Assistant

Cambridge Real Estate Services; Portland (OR); Presencial; USD 45.000 - 48.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical with HSA contribution

Dental

Vision

Life insurance

Long-term disability

Paid time off

Floating holidays

Paid holidays

Tuition reimbursement

401k with 100% match up to 10%

Descripción de la vacante

Cambridge Real Estate Services in Portland, OR is seeking a full-time in-office support specialist to coordinate property operations and vendor relationships. You will act as a central hub across departments, ensuring timely execution of day-to-day tasks and portfolio needs.

Ideal candidates have 2–4+ years in property management, strong communication, and proficiency with MS Office; Yardi experience is a plus.

Formación

• Bachelor’s degree or equivalent experience preferred.
• 2-4+ years in property management or operations.
• Experience coordinating multi-site projects and vendors.
• Proficient with Microsoft Office; Yardi experience preferred.

Responsabilidades

• Coordinate insurance claims from initiation to resolution.
• Manage vendor coordination and track work progress.
• Support CapX projects by coordinating bids and approvals.
• Maintain property and site records; data entry tasks.
• Provide project updates and communicate risks.

Conocimientos

Property management

Vendor management

Project coordination

Communication

Time management

Educación

Bachelor’s degree or equivalent experience

Herramientas

Microsoft Office Suite

Yardi

Descripción del empleo

Compensation

$33 - $35 per hour

Summary

Provides operational and administrative support to Regional Managers and Portfolio Supervisors, with a focus on coordinating key property functions, supporting portfolio performance, and ensuring smooth execution of day-to-day operations. This role acts as a central point of coordination across vendors, site teams, and internal departments, while proactively supporting portfolio needs.

This position is full-time in-office, 40 hours per week, Monday - Friday.

Duties & Responsibilities

Operational Coordination

• Coordinate insurance claims from initiation through resolution, working with site teams, vendors, and carriers
• Manage vendor coordination, including scheduling, communication, and follow-up to ensure timely completion of work
• Support capital expenditure (CapX) projects by coordinating bidding processes, gathering proposals, and tracking approvals

Administrative & Compliance Support

• Coordinate business licenses, permits, renewals, and related documentation to help ensure properties remain in compliance with applicable requirements.
• Support new property acquisitions and property discontinuations, including coordinating utility setup, transfers, and closures related to new properties, ownership changes, and operational transitions; maintain and manage associated checklists.
• Maintain accurate property and site tracking by Portfolio Supervisor.
• Assist with data entry, updates, and ongoing maintenance of property lists and related records.
• Track and process rebill information, ensuring timely and accurate entry and follow-up.

Communication & Project Management

• Serve as a point of contact between site teams, vendors, and internal departments
• Track ongoing projects and ensure timely completion of tasks and deliverables
• Provide regular updates to supervisors on project status, risks, and outstanding items

Additional Support

• Assist with special projects, property transitions, and operational initiatives as assigned
• Support continuous improvement of processes and workflows across the portfolio

Qualifications

• Bachelor’s degree or equivalent experience preferred
• 2-4+ years of property management, operations, or related experience
• Strong understanding of property operations and vendor management
• Experience with project coordination or multi-site support preferred
• Proficiency in Microsoft Office Suite; property management software experience (e.g., Yardi) preferred
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Excellent communication and problem-solving skills
• Self-motivated with the ability to work both independently and collaboratively

Benefits

Cambridge Real Estate Services offers competitive wages, incentive bonuses, medical with a company-funded HSA contribution to employees’ accounts of $4,400 annually, dental, vision, and life insurance, long-term disability insurance, paid time off, floating holidays. paid holidays, tuition reimbursement, company events, 401k plan with a full 100% match of employee’s contribution up to 10%, and more. Benefits vary by position and hours worked.

Requirements

Applicants offered positions will be required to complete:

• Pre-employment background screening
• Drug screening

About Us

Cambridge Real Estate Services manages multi-family housing developments in the Western US including affordable housing, conventional communities, and historic properties. Staffed by dedicated and responsive property management and maintenance professionals, we strive to exceed expectations.

EEO Policy

Cambridge Real Estate Services affirms and actively promotes the right of all individuals to equal opportunity in employment without regard to any protected basis, including race, color, sex, national origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression or any other status protected by law.