ADMINISTRATOR, TAX ROLL

Orange County Property; Orlando (FL); On-site; USD 54,000 - 66,000; Full time

Job summary

Orange County Property is seeking an Administrator, Tax Roll in Orlando, FL to oversee annual tax roll processes, certify schedules, and ensure compliance with Florida statutes and DOR regulations.

The role requires coordinating with IT and other departments, maintaining documentation, testing new assessment programs, and producing accurate data for audits and value adjustments.

Qualifications

• Two years of experience with Property Appraiser annual schedule requirements related to printing and mass mailing.
• Associate degree or equivalent and two years of PA or related experience.
• Familiarity with office software and brushing up on statutory deadlines.

Responsibilities

• Coordinate tax roll duties, ensuring timeliness and accuracy.
• Assist in preparation and certification of property values for taxing authorities.
• Maintain documentation and support testing of new assessment programs.
• Balance data and ensure compliance with statutes and regulations.
• Coordinate with IT and other departments for annual tax roll tasks.

Skills

Attention to detail

Organization

Multitasking

Interpersonal skills

Bilingual English/Spanish

Education

Associate degree (AA) or equivalent

Tools

Microsoft Office

PageMaker/InDesign/Quark

Job description

ADMINISTRATOR, TAX ROLL

TAX ROLL SERVICES Full Time Associate Orlando, FL, US

SALARY: Starting at $59,740

SUMMARY: This position oversees and coordinates the procedures and responsibilities of the Tax Roll department in support of all assigned tax roll administration activities. The individual in this position is responsible for upholding the department's mission, conducting business in accordance with Florida law, rules, and regulations set by the Florida Department of Revenue, and internal policies and procedures.

DUTIES AND RESPONSIBILITIES: The essential duties of the Tax Roll Administrator include, but are not limited to the following:

• Assist in the preparation and certification of property values for each taxing authority in Orange County for the preliminary, 1 st, and 2 nd final tax rolls. Comply with and prepare a recapitulation of tax roll and millage certifications.
• Assist with TRIM functions, including tax roll completeness, printing, mailing, and quality control team coordination.
• Maintain detailed documentation of and assist in preparing the annual tax roll schedule, itemizing tasks to be performed to meet statutory deadlines dictated by the Orange County Property Appraiser, Florida Statutes, and DOR regulations. Adhere to the tasks and functions of the tax roll calendar.
• Coordinate with the IT department and user departments in advance of annual tax roll tasks and ensure timely testing, detailed analysis, balancing, and execution.
• Responsible for finalizing and distributing the annual tax roll schedule. Establish and communicate priorities to ensure the timely, accurate completion of required tasks.
• Assist in the testing and verification of any new assessment programs and changes to the assessment file to ensure that said programs are working as required and do not interfere or conflict with any assessment functions currently in place. Work closely with the Information Technology Department to ensure timely production and quality control of all necessary data.
• Make any necessary changes to property records to reflect annexations by municipalities and any additions or deletions of parcels from any special district.
• Maintain documentation on all special districts and ensure proper application of non-ad Valorem assessments. Perform quality assurance necessary for these functions.
• Prepare certificates of correction to the Tangible and Real Property Tax Rolls for submission to the Tax Collector's Office and track all changes.
• Monitor OCPA CAMA/Tax Roll database for completion, accuracy, correctness, and compliance with office policies, state statutes, and the rules and regulations of the Department of Revenue. Certify roll and prepare documentation for Value Adjustment Board approval.
• Prepare Certificate to Roll for certification of the tax roll to the Tax Collector. Coordinate public notification for tax roll certification in accordance with Florida State Statute requirements.
• Use statistical analysis to monitor the status of the Tax Roll and Department of Revenue compliance; initiate various system reports to monitor value increases and decreases throughout the year for quality control.
• Participate in Department of Revenue audits and reviews.
• Prepare documentation and oversee the tax roll process for Historical Property Exemption parcels.
• Provide analysis reports to the Deputy Property Appraiser/General Counsel on Tax Roll and appraisal file data upon request.
• Assist the Director of Tax Roll Services with the preparation of the annual budget requirements for the Tax Roll Department and assist in the performance of all tasks associated with the preparation, balancing, and certification of the Orange County tax roll.
• Review and prepare data files for various agencies, including the Tax Collector, supporting annual tax roll tasks and special projects.
• Support all tax roll administration activities as assigned, including assisting other departments as needed.
• Meet all attendance and punctuality requirements by reporting for work consistently and on time in accordance with office policy.
• Perform other duties as assigned. Duties, responsibilities, and activities may change at any time with or without notice.

SUPERVISORY RESPONSIBILITIES: This position does not have direct reports.

SKILLS AND QUALIFICATIONS:

• Years of experience: Must have two (2) years of experience with Property Appraiser annual schedule requirements related to Printing and Mass Mailing functions at a Property Appraiser's office.
• Substitution: High School Diploma or possession of GED Certificate and two (2) years of experience as an appraiser in a government assessment office; or six years of experience as a private real estate appraiser; or an equivalent combination of education, training, and experience that would reasonably be expected to provide the job‑specific competencies.
• Education: Associate degree (AA) or equivalent from a two‑year college or technical school and two years of PA or related experience.
• Certificates, licenses, and registrations: Following the completion of the initial 180 ‑ day probationary period, employees may be eligible to begin the CFE designation process with prior approval from the Property Appraiser/or her designee.
• Familiarity with document publishing software such as PageMaker, InDesign, or Quark is a plus.
• Computer skills required: Development Software; Internet Software; Spreadsheet Software (Excel; Design Software; Human Resource Systems; Word Processing Software (Word); Electronic Mail Software (Outlook); Presentation software (PowerPoint); and Publisher software.
• Must have a thorough understanding of computer software and tools, including Microsoft Office tools.
• Additional Skills required: Ability to rapidly acquire and retain knowledge of administrative and procedural regulations; proven attention to detail, reliability, and outstanding organizational skills; ability to prioritize multiple projects under minimal supervision; strong telephone and interpersonal skills, and the ability to solve problems and find solutions; and ability to handle stress while interacting with constituents.
• Language Skills: Bilingual in English and Spanish preferred.