Administrator, Supply Chain

Spencer's; Egg Harbor Township (NJ); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Flexible work environment

Career advancement

Bonus opportunity

Vacation, Personal, Sick and Holiday</

Medical, Dental, Vision, Disability, 1

401k with a company match

30% merchandise discount

Job summary

Spencer's in Egg Harbor Township, NJ is seeking an experienced Administrative Assistant to support the Senior Vice President, Supply Chain, and the broader team. You will manage calendars, coordinate meetings and travel, prepare Excel reports, and handle invoices with discretion.

Ideal candidates have 3–5 years in an executive-support role, strong communication skills, excellent time-management, and proficiency in Microsoft Office.

Qualifications

• Three to five years in an administrative role reporting directly to executive management.
• Excellent written and verbal communication skills.
• Strong time-management skills and the ability to organize multiple projects in a fast-paced environment.
• Ability to maintain confidentiality.
• Proficiency in Microsoft Office with aptitude to learn new software and systems.

Responsibilities

• Manage the executive’s calendar, including making appointments, creating agendas, and prioritizing and following up on tasks.
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Manage and coordinate travel and travel-related activities, including hotel booking, transportation, and expense reports.
• Manage communication with internal and external partners on various projects and tasks.
• Create and maintain Excel reports, while also creating and assisting with presentations.
• Assist with processing invoices and paperwork.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
• Organize the team communications and events.

Skills

Administrative experience

Microsoft Office

Communication skills

Time management

Tools

Microsoft Office

Job description

We are authentic, professional providers of fun, focused on building a Great Place To Work For All by staying true to our mission: “Life’s a Party, We’re Makin’ It Fun!” and “So Much Fun It’s Scary!”
At Spencer’s and Spirit, we do the right thing always-integrity, fairness, respect, and transparency are our foundation. You will find our culture to be inclusive, passionate, resilient, and one that values differences and embraces all.

One Team / One Goal

We are leaders and owners of our business success. Whether it’s developing new and exclusive costumes, quality testing products, or implementing technology solutions, our teams understand the value of working collaboratively to embrace change through innovation, curiosity, and thoughtfulness.

We Offer a Comprehensive Benefits Package That Includes

• Flexible work environment
• Career advancement
• Competitive base salary
• Bonus opportunity
• Vacation, Personal, Sick and Holiday pay
• Medical, Dental, Vision, Disability, Life and AD&D insurance
• 401k with a company match
• 30% merchandise discount

Responsibilities

The role of the Administrator is to primarily support the Senior Vice President, Supply Chain, while also assisting the team as directed to ensure goals and objectives are accomplished and operations run efficiently.

• Manage the executive’s calendar, including making appointments, creating agendas, and prioritizing and following up on tasks
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary
• Manage and coordinate travel and travel-related activities, including hotel booking, transportation, and expense reports
• Manage communication with internal and external partners on various projects and tasks
• Create and maintain Excel reports, while also creating and assisting with presentations
• Assist with processing invoices and paperwork
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize the team communications and events

Qualifications

• Three to five years’ experience in an administrative role reporting directly to executive management
• Excellent written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects in a fast-paced environment
• Ability to maintain confidentiality
• Proficiency in Microsoft Office with aptitude to learn new software and systems

The pay range reflects the potential base salary range for this role. Individual base pay is determined by various factors such as relevant experience and skills, and the scope and responsibilities of the position.

Pay Range

$55,000 - $65,000