Administrator, Shipping

Trojan Battery Company; Lithonia (GA); On-site; USD 35,000 - 50,000; Full time

Job summary

Trojan Battery Company in Lithonia, Georgia is seeking candidates for a shipping and receiving position. Responsibilities include performing all ERP operations, handling inquiries, and managing warehouse paperwork. Candidates must have a high school diploma, with 2-3 years of shipping experience and excellent communication skills.

The role also involves working with various shipping systems and supporting the Warehouse team effectively. Bilingual Spanish is preferred. This is an excellent opportunity for detail-oriented individuals.

Qualifications

• Minimum 2-3 years of shipping related experience.
• Experience in a shipping/receiving office.
• Must be able to drive to different locations.

Responsibilities

• Perform ERP shipping and receiving processes.
• Handle inquiries with Customer Service.
• Manage and file Warehouse paperwork.
• Provide administrative support to the Warehouse team.

Skills

Verbal and electronic communication

Attention to detail

Strong administrative skills

Time management

Customer service orientation

Strong computer skills

Teamwork

Education

High School Diploma or greater

Tools

Microsoft Office

Job description

Position Overview

Perform all ERP operating system shipping and receiving processes and export paperwork.

Areas of Focus

Complete all administrative tasks associated with a shipping and receiving department.

Responsibilities

• Responsible for most verbal and electronic communication with internal customers
• Understanding of IMO’s, Commercial Invoices, Dangerous Goods, MSDS, BOL’s, Letter of Credit, shipping tracking numbers
• Handle all inquiries with TBC Customer Service Rep’s and other departments if needed
• Update and distribute all warehouse KPI’s
• Handle all shipping/receiving documents to other TBC facilities
• Process all customer based ASN’s
• Analyze, create and format Excel Spreadsheets
• Control and update daily/weekly/monthly reports
• Label Printing
• Answer all calls for Traffic Coordinator and Shipping Clerk when they are unavailable.
• Set appointments with carriers when Traffic Coordinator is unavailable
• Provide administrative support to the Warehouse team, ensuring all processes are implemented effectively and standards of performance are attained
• Manage the flow of emails in and out for all Warehouse activities
• Manage & file all Warehouse paperwork
• Customer focused and service orientated
• Strong administrative skills and attention to detail, highly organized and works well in a fast pace environment
• Excellent planning and time management skills with ability to meet exacting deadlines and priorities appropriately
• Excellent communication skills
• Fully conversant with various inventory/shipping systems and demonstrable experience in efficient stock management
• Able to process small packages shipments such as UPS
• Manage freight claims
• Strong Computer and technical skills
• Able to work under pressure
• Excellent teamwork skillsUnderstand different modes of transportation including Incoterms
• Writing skills are clear concise and accurate
• Follow SOP’s and work instructions
• Follow quality system procedures
• Perform other duties as may be assigned

Basic Qualifications

• High School Diploma or greater
• 2-3 years of shipping related experience required
• Experience working in a shipping/receiving office Customer service office
• Capable of using Microsoft Office
• Must be able to drive to different Company locations at different hours of the day to accommodate multiple locations/shifts

Preferred Qualifications

• Bi-lingual Spanish