Administrator – Projects and Warranty

Northern Star Pogo Mine; Delta Junction (AK); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

401(k)

Paid leave

Camp accommodation

Meals provided

Travel on site

Job summary

Northern Star Pogo Mine in Alaska seeks an Administrator — Projects & Warranty to organize contracts, schedules, and warranties. The role supports project teams and clients, ensuring accuracy and timely communications in a fast-paced mining environment.

You will track warranty claims, deadlines, and reports while coordinating with multiple departments to uphold contractual obligations and safety standards. This is a permanent, on-site position at the Pogo operation.

Qualifications

• High school diploma or equivalent; Associate or Bachelor preferred.
• Experience in administrative roles, ideally in project or warranty work.
• Strong organization with multitasking and deadlines.
• Proficient in MS Office; familiarity with PM software helpful.
• Excellent written and verbal communication skills.

Responsibilities

• Maintain and organize project documents, contracts, schedules, and correspondence.
• Coordinate warranty claim processes with clients, vendors, and internal teams.
• Track milestones and warranty deadlines; provide status updates to managers.
• Prepare reports on project status and warranty activities for management.
• Support cross-functional teams by ensuring adherence to procedures.

Skills

Organization

Documentation

MS Office

Project coordination

Communication

Education

Diploma

Business degree

Tools

MS Project

Job description

About Company:

Northern Star Resources Limited (ASX: NST) is an Australian ASX 100 gold producer with three Tier-1 world-class projects located in highly prospective and low sovereign risk regions of Australia and North America. Northern Star is the largest Australian gold producer and among the top 10 gold miners globally. Northern Star continues to invest in building a strong asset base through strategic acquisitions and aggressive exploration to extend the mine lives across its world-class operations and generate earning accretive value for its Shareholders through operational effectiveness.

Pogo Mine, Alaska | 22 Days On / 20 Days Off | Permanent FIFO

We have an exciting opportunity for an experienced Administrator — Projects & Warranty to join our team at Northern Star’s Pogo Operation. This role is ideal for a highly organised administrator who thrives in a fast-paced mining environment and enjoys supporting project delivery and warranty administration.

What We Offer

• Permanent position with an established operation and extended mine life, providing long-term job security.

• Competitive remuneration package, including performance bonuses.

• Comprehensive benefits including medical insurance, 401(k), paid leave, and additional employee benefits.

• Work alongside a supportive and high-performing team in a dynamic mining environment.

• Modern camp accommodation, meals, and travel provided while on site.

• Opportunity to contribute to one of Alaska’s leading underground gold mining operations while developing your career with a global gold producer.

About the Role:

The Administrator — Projects and Warranty plays a critical role in ensuring the smooth execution and management of project documentation and warranty processes within the organization. This position is responsible for coordinating project activities, maintaining accurate records, and facilitating communication between project teams and clients to uphold contractual obligations. The role demands meticulous attention to detail to track warranty claims, manage timelines, and ensure compliance with company policies and industry standards. By effectively managing administrative tasks related to projects and warranties, this position supports operational efficiency and enhances customer satisfaction. Ultimately, the Administrator contributes to the successful delivery of projects and the resolution of warranty issues, safeguarding the company’s reputation and client relationships.

Minimum Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration or related field preferred.

• Proven experience in administrative roles, preferably within project management or warranty administration.

• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with project management software.

• Excellent written and verbal communication skills.

Preferred Qualifications:

• Experience working in construction, manufacturing, or engineering industries.

• Familiarity with warranty management systems and contract administration.

• Knowledge of industry-specific regulations and compliance standards.

• Certification in project management (e.g., CAPM or PMP) is a plus.

• Ability to analyze data and generate detailed reports.

Responsibilities:

• Maintain and organize comprehensive project documentation, including contracts, schedules, and correspondence.

• Coordinate warranty claim processes by liaising with clients, vendors, and internal teams to ensure timely resolution.

• Track project milestones and warranty deadlines, providing regular updates to project managers and stakeholders.

• Assist in preparing reports related to project status and warranty activities for management review.

• Support cross-functional teams by facilitating communication and ensuring adherence to project and warranty procedures.

Candidates living in the Fairbanks North Star Borough, Delta Junction, and Tok regions will receive first consideration.