Administrator, Procurement

EnSafe Inc.; Memphis (TN); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Employee-owned ESOP

Career growth programs

Wellness initiatives

Safety-focused culture

Job summary

EnSafe Inc. in Memphis, TN is seeking a full-time Administrator, Procurement to support a fast-paced, project-driven environment across diverse clients worldwide.

The role focuses on purchasing activities, vendor management, RFPs, PO processing, and cost control while maintaining compliance and documentation across projects.

Qualifications

• Bachelor's degree or 5 years of equivalent procurement experience.
• 3-5 years of procurement, purchasing, administrative, or related experience.
• Experience supporting purchasing processes, vendor relationships, invoice reconciliation, or procurement activities.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong verbal and written communication skills; cross-team collaboration.

Responsibilities

• Manage subcontractor and vendor documentation.
• Create, solicit, and evaluate RFPs to support project and operational purchasing needs.
• Generate, process, and maintain purchase orders including change orders and tracking records.
• Maintain PO records, update compliance documents, and manage change orders.
• Process, reconcile, and monitor vendor invoices and statements for timely payments.
• Utilize and reconcile corporate purchasing cards per policy.
• Coordinate equipment, materials, and service requirements with project teams and vendors.
• Provide administrative and purchasing support to facilitate project execution and progress tracking.
• Conduct quality assurance reviews of business documents for accuracy and compliance.
• Support project closeout activities with cost reconciliation and billing documentation.

Skills

Procurement

Vendor management

Communication

Organization

Multitasking

Education

Bachelor's degree in Business Administration / Supply Chain / Construction Management or related field

Tools

MS Office

ERP systems

Job description

Do you like working with different project teams in a fast-paced environment? Are you interested in joining an organization focused on making a positive impact? If so, we’d like to talk with you about growing with us.

We are currently seeking a full-time Administrator, Procurement, to work in our Memphis, TN office. This is an excellent opportunity to join and grow EnSafe, getting involved in a variety of projects for a diverse range of clients across the globe.

As an Administrator, Procurement, you will support a fast-paced business unit where flexibility, communication skills, and the occasional after-hours work are necessary.

DUTIES/RESPONSIBILITIES

In this role, you will:

• Manage subcontractor and vendor documentation.
• Create, solicit, and evaluate Requests for Proposals (RFPs) to support project and operational purchasing needs.
• Generate, process, and maintain purchase orders (POs), including tracking records, managing change orders, and ensuring purchasing accuracy.
• Maintain PO records, update compliance documents (i.e. Certificates of Insurance, Safety Documents), and manage change orders.
• Process, reconcile, and monitor vendor invoices, account statements, and related financial documentation to ensure timely and accurate payments.
• Utilize and reconcile corporate purchasing cards in accordance with company policies and procedures.
• Maintain regular communication with project teams, vendors, and subcontractors to coordinate equipment, materials, and service requirements.
• Participate in internal project meetings, providing administrative and purchasing support to facilitate project execution and progress tracking.
• Conduct quality assurance reviews of business documents to ensure accuracy, completeness, and compliance with organizational standards.
• Support project closeout activities by assisting with cost reconciliation, billing documentation, and final project records.
• Maintain organized purchasing, vendor, and project documentation while providing administrative and operational support to ensure efficient business operations.
• Collaborate cross-functionally with internal stakeholders to resolve purchasing, invoicing, and project-related issues and ensure timely completion of deliverables.

SKILLS/EXPERIENCE

Minimum Skills and Requirements:

• Bachelor's degree in Business Administration, Supply Chain Management, Construction Management, or a related field. Willing to consider High School diploma plus an additional five (5) years of experience in lieu of a degree.
• 3-5 years of procurement, purchasing, administrative, or related experience.
• Experience supporting purchasing processes, vendor relationships, invoice reconciliation, or procurement activities.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to effectively manage multiple priorities and meet deadlines in a fast‑paced environment.
• Strong verbal and written communication skills with the ability to collaborate across teams and with external vendors.
• Demonstrated ability to work independently, exercise sound judgment, and take initiative with minimal supervision.
• Proficiency with Microsoft Office applications and general business software.
• Team‑oriented mindset with the flexibility and adaptability to support changing client and project team needs.

Preferred Skills

• Experience within the construction, trades, engineering, or related industries.
• Knowledge of procurement and purchasing best practices, including vendor management, purchase orders, invoice processing, and change order administration.
• Familiarity with construction terminology, project workflows, and subcontractor/vendor documentation requirements.
• Experience supporting project teams and coordinating purchasing activities across multiple projects.
• Demonstrated ability to perform quality assurance reviews of business documents and maintain compliance records.
• Self‑motivated professional who thrives in a collaborative environment while effectively managing work autonomously.
• Strong problem‑solving skills and the ability to identify and resolve issues proactively.

Why Join EnSafe?

• Employee‑Owned Advantage EnSafe is 100% employee‑owned, with an ESOP (Employee Stock Ownership Plan) since 1997. That means when EnSafe succeeds, you succeed too, turning company growth directly into shared rewards.
• Commitment to Growth and Wellness The company supports personalized career development, mentorship, and employee wellness initiatives such as health tracking tools.
• Purpose‑Driven Work EnSafe’s mission focuses on impactful environmental, health, and safety consulting—making a real difference in communities and is backed by its long‑standing technical credibility.
• Safety as a Value, Not Just a Service Safety is deeply embedded in our culture, prioritizing employee well‑being in addition to helping clients maintain compliance. We stress that “safety is part of everything we do.”
• A Culture of Freedom & Ownership At EnSafe, our career philosophy is built on freedom. The freedom to take initiative, achieve your goals, and shape your own career path Employees are encouraged to pursue growth in a flexible, entrepreneurial environment.
• Challenging, Creative Work Workdays at EnSafe are anything but ordinary, fast‑paced, dynamic, and filled with opportunities to tackle projects in environmental consulting, health & safety, engineering, and technology. Every day calls for creativity, innovation, and agile problem‑solving.

About EnSafe

EnSafe began as a two‑person firm in 1980, navigating complex regulatory compliance issues on behalf of our clients. We nurture our people with growth and development opportunities. We build enduring, trustful relationships with each of our clients, with a focus on high ethical and safety standards. We build this reputation by attracting high‑quality people and retaining them for the long term.

At EnSafe, we are dedicated to fostering a diverse and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles at our company.

EnSafe is committed to being an EEO employer and all qualified candidates will receive consideration without regard to race, color, religion, national origin, citizenship, age (except for bona fide occupational qualifications), sex, disability, sexual orientation, gender identity, marital status, military or veteran status, any other status protected by federal, state, or local law, or association with a person on the basis on one or more of the foregoing.