Administrator - Human Resources

Durex Industries; Cary (IL); On-site; USD 42,000 - 56,000; Full time

Job summary

Durex Industries in Cary, Illinois, is seeking an HR Administrator to support Talent Acquisition and Human Resources through recruitment and onboarding. You will coordinate interviews, manage candidate records, and maintain recruiting documentation.

This role requires bilingual English and Spanish communication, strong confidentiality, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 1–2 years of administrative, HR, or office support experience preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and Teams).
• Strong organizational and data entry skills.
• Excellent verbal and written communication skills in English and Spanish.
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Reliable attendance and ability to meet deadlines.
• Must be bilingual in Spanish and English.

Responsibilities

• Schedule and coordinate candidate interviews with hiring managers and recruiters.
• Manage applicant tracking system (ATS) data to ensure candidate records are accurate and up to date.
• Assist with posting job openings on internal and external job boards.
• Communicate with candidates regarding interview schedules, application status, and onboarding requirements.
• Prepare, offer letters employment documents, and onboarding paperwork.
• Conduct background check and pre-employment screening administration.
• Maintain recruiting files and ensure documentation is complete and properly stored.
• Support new hire onboarding activities, including orientation preparation and employment file setup.
• Generate recruiting reports and maintain hiring metrics.
• Assist with job fairs, recruiting events, and other talent acquisition initiatives.
• Provide support in interviews or orientation when a Spanish speaker is needed
• Provide general administrative support to the Human Resources department.

Skills

Bilingual EN/ES

Data entry

Organizational skills

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Job description

Composed of Chromalox, Durex Industries, Vulcanic, and Thermocoax businesses, Electrical Thermal Solutions (ETS), part of Spirax Group, creates electrical process heating and temperature management solutions, including industrial heaters and systems, heat tracing, and a range of component technologies.

Durex Industries has over 40 years’ expertise in the thermal control business. A trusted custom thermal solutions supplier and engineering design partner for customers across a range of industry sectors, it also offers engineering, manufacturing, testing and laboratory and quality assurance services.

Durex serves businesses in sectors including process industries, life sciences, plastics processing, food and packaging, aerospace, defense, and security. Its innovative bespoke solutions – such as retrofitting heating elements to prevent outdoor beverage dispensers from failing in low temperatures and custom‑made circulation heaters to heat fuel in large ship engines.

Join us as we continue to provide solutions to our customers and the world!

The Role

As the HR Administrator, you will join our Durex Industries and support…The HR Administrator provides administrative support to the Talent Acquisition and Human Resources teams throughout the recruitment and onboarding process. This role is responsible for coordinating interviews, managing candidate records, maintaining recruiting documentation, and ensuring a positive candidate experience. The HR Administrator plays a key role in supporting hiring activities while maintaining accurate and organized HR records.

Your Responsibilities

• Schedule and coordinate candidate interviews with hiring managers and recruiters.
• Manage applicant tracking system (ATS) data to ensure candidate records are accurate and up to date.
• Assist with posting job openings on internal and external job boards.
• Communicate with candidates regarding interview schedules, application status, and onboarding requirements.
• Prepare, offer letters employment documents, and onboarding paperwork.
• Conduct background check and pre-employment screening administration.
• Maintain recruiting files and ensure documentation is complete and properly stored.
• Support new hire onboarding activities, including orientation preparation and employment file setup.
• Generate recruiting reports and maintain hiring metrics.
• Assist with job fairs, recruiting events, and other talent acquisition initiatives.
• Provide support in interviews or orientation when a Spanish speaker is needed
• Provide general administrative support to the Human Resources department.

Requirements

• High school diploma or equivalent required; Associate degree preferred.
• 1–2 years of administrative, human resources, or office support experience preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and Teams).
• Strong organizational and data entry skills.
• Excellent verbal and written communication skills in English and Spanish
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Reliable attendance and ability to meet deadlines.
• Must be bilingual in Spanish and English

At Durex Industries, we are not just an employer but a champion of equal opportunities and inclusivity. We are dedicated to fostering a workplace that adheres to the highest hiring standards and is free from discrimination and harassment.

Durex Industries is an equal opportunity employer; our commitment extends to all aspects of employment, ensuring that no individual is mistreated or discriminated against based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as defined by federal, state, or local laws.