Administrator, Doc Controls

Aecon U.S.; Mount Laurel Township (NJ); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health, Dental, Vision insurance

401(k) match plan

Paid vacation and wellness days

Wellness subsidy

Tuition Reimbursement

Job summary

Aecon U.S. is seeking a Document Control Administrator in Mount Laurel Township, NJ. This role involves managing documents across Aconex and SharePoint, ensuring compliance and accurate record-keeping. Ideal candidates should have a High School diploma and at least 3 years of experience in document control, with hands-on experience in Aconex and SharePoint. Aecon offers a competitive salary range of $65,000 to $85,000, along with comprehensive benefits including health insurance and a 401(k) plan.

Qualifications

• Must have a minimum of 3 years of experience in document control for engineering, procurement, or construction.
• Hands-on experience with Aconex and SharePoint is mandatory.
• Must demonstrate strong organizational skills and attention to detail.

Responsibilities

• Manage document and drawing lifecycles in Aconex and SharePoint.
• Coordinate with project teams for document control and project administration.
• Ensure compliance with document control procedures and quality checks.

Skills

Document control experience

Organizational skills

Attention to detail

Proficiency in Microsoft Office

Communication skills

Experience with Aconex and SharePoint

Education

High School diploma or equivalent

Tools

Aconex

SharePoint

SAP software

Job description

Company Overview

Aecon delivers complex infrastructure projects across transportation, energy, industrial, and nuclear sectors, serving public and private clients in North America and internationally.

Position Overview

We are seeking a Document Control Administrator for our engineering, procurement, and construction projects. The role supports document and project management tasks across Aconex and SharePoint, ensuring accurate record-keeping, compliance, and collaboration among project teams.

Key Responsibilities

• Manage document and drawing lifecycles in Aconex and SharePoint, including uploading, revisions, transmittals, and archiving.
• Coordinate with the Project Information Manager and other teams to provide document control, project administration, meeting coordination, and related activities.
• Maintain accurate document registers, logs, revision histories, and status reports.
• Ensure compliance with project and client document control procedures, naming conventions, numbering, and metadata.
• Perform quality checks before internal issue and client submission.
• Track document deadlines, detect overdue items, and follow up with project teams.
• Support audits by maintaining document traceability and version control.
• Provide user support for Aconex and SharePoint, including workflows and access requests.
• Assist with meeting coordination, minutes, and action item tracking.
• Support onboarding of project staff, consultants, and vendors.
• Maintain contact lists, distribution lists, and project filing systems; assist with record retention and archiving activities.

Required Qualifications

• High School diploma or equivalent.
• Minimum 3 years of document control experience supporting engineering, procurement, construction, or infrastructure projects.
• Hands‑on experience with Aconex and SharePoint.
• Strong organizational skills and keen attention to detail.
• Ability to manage multiple document control and administrative priorities.
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams).
• Works independently with minimal supervision, serving as a reliable resource for assigned projects.
• Excellent written and verbal communication skills.

Preferred Qualifications

• Working knowledge of SAP software.
• Experience in the nuclear, conventional generation, renewable, or power delivery markets.

Salary & Benefits

Base Salary Range: $65,000.00 – $85,000.00 annually.

• Health, Dental, Vision and other comprehensive insurance plans.
• 401(k) comprehensive match plan.
• Paid vacation and wellness days.
• Health and Wellness Home Benefit (wellness subsidy for fitness and health).
• Tuition Reimbursement for approved courses, diplomas, and degrees.

Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. Aecon is committed to meeting the accessibility needs of persons with disabilities in a timely manner, providing appropriate accommodations under the EEOC throughout the interview and hiring process.