Administrator Designee

The Gardens Care Homes; Scottsdale (AZ); On-site; USD 52,000 - 78,000; Full time

Job summary

The Gardens Care Homes is seeking an Administrator Designee to oversee daily operations and ensure state compliance across all areas of operation. You will lead staff, ensure care plans are followed, and maintain resident rights and dignity with daily MAR audits and medication oversight.

You will train staff, communicate with guardians, and ensure the monthly activity calendar is posted on time while covering shifts as needed and maintaining a clean, safe facility.

Qualifications

• Maintain state compliance in all areas of operation.
• Lead and train staff to follow care plans and policies.
• Ensure resident rights and dignity are respected.
• Oversee daily operations and staff performance.
• Coordinate medication ordering, MAR audits, and safety checks.

Responsibilities

• Oversee daily operations and build a supportive team.
• Monitor medication ordering, storage, and MAR accuracy.
• Train staff on medication procedures and safety.
• Communicate with guardians/families about resident status.
• Ensure monthly activity calendars are posted and followed.
• Cover shifts as needed and maintain a clean facility.

Skills

State compliance

Staff coordination

Medication management

Documentation accuracy

Staff training

Job description

As an Administrator Designee, you get to maintain state compliance in all areas of operation and ensure company policies are being followed by all staff and residents. You’re in charge of daily operations and get to build a team around you to help support!

• Willingness to assist when needed with tasks other than those listed
• Maintain state compliance in all areas of operation
• Ensure resident rights and dignity are maintained
• Ensure residents are receiving care according to their care plan
• Ensure resident care plans are updated as needed and rewritten annually
• Ensure progress notes for residents are written daily
• Weekly medication ordering and follow-up
• Staff training on medication ordering
• Weekly narcotic count auditing
• New hire training and paperwork
• General ongoing training of staff
• Monitor staff’s performance and make corrections as needed
• Follow up on incorrect documentation and holes in MAR
• Weekly med cart audit
• Daily monitoring of the med cart and other med storage areas
• Weekly destruction of D/C meds
• Daily MAR audits
• Staff training on proper medication storage
• Report medication errors to Brenda and fill out the medication error incident report
• Guardian/family communication
• Communication with Brenda of any resident decline, injury, etc.
• Monitor correct documentation in the 24-hour log and follow up with staff
• Ensure the monthly activity calendar is completed & posted by the 1st of each month
• Follow the activity calendar and monitor other staff on activities
• Follow up with shift tasks and ensure they are being done
• Discourage negativity in other staff members and give direction on problem-solving
• Weekly grocery order and ensure the menu is posted where residents can read it
• Cover shifts as needed if staff call in and no other staff can cover
• Dependable with own shifts – lead by example with company attendance policy
• Maintain a clean facility
• Weekly grocery order
• Weekly food menu available and posted where residents can easily see it