Administrator, Customer Billing

Ricoh Americas Corporation; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401K

Tuition assistance

Paid vacation

Paid holidays

Job summary

Ricoh Americas Corporation seeks an Administrator, Customer Billing to ensure accurate, timely invoicing and proactive service for internal and external customers. You will interact with Sales, Operations, and Leasing partners, and support billings with reliable data and reporting.

The role requires high school diploma and 3+ years in business, including billing experience. Proficiency in Excel and billing systems is expected, with strong communication and multitasking abilities.

Qualifications

• High school diploma required.
• 3+ years business experience, including Ricoh or general business.
• 1-2 years Customer Billing experience desired; with an MRP-type system is a plus.

Responsibilities

• Handle customer inquiries on billing, order status, and invoicing.
• Enter maintenance/contract data into billing system.
• Obtain meter reads and PO numbers from customers.
• Resolve billing discrepancies with Ricoh locations.
• Maintain contract records and billings.
• Provide complex reporting as requested; assist coaching junior peers.

Skills

Customer billing

Data entry

Microsoft Excel

MS Outlook

Phone communication

Interpersonal skills

Education

High school diploma or equivalent

Tools

Billing system

MRP inventory system

Job description

Administrator, Customer Billing

POSITION PROFILE

Responsible for accurate and timely customer billing utilizing knowledge of company products, processes and internal resources. Provides a high level of customer service to internal and external customers by demonstrating prompt and thorough attention to issues and requests. Interacts with other members of the organization as required, in support of the customers and Ricoh. Interacts with Lease Portfolio Team/leasing partners. Creates additional invoice support for customers as required and is adept in providing customer specific attention.

Job Duties and Responsibilities

• Handles customer inquiries, and may have full ownership of an inquiry, providing timely customer service support on issues related to billing, order status, deliver, cancelation, etc.
• Enters maintenance/contract data into billing system as sold by sales professional.
• Obtains meter reads, purchase order numbers and other billing information, as necessary, from customers and other Ricoh personnel.
• Works with Ricoh locations to resolve discrepancies in billing information.
• Creates and maintains contract records and billings.
• Maintains database integrity by ensuring verification of customer information and file maintenance (i.e., contact information, customer account changes, addresses, phone #, equipment ID #, etc) and forward as necessary.
• Meets department's attendance and punctuality standards. Allow flexible availability to accommodate work schedule, when necessary.
• Makes daily contact with Sales personnel, operations personnel, sales, operational management and internal personnel, sales and operational management and internal personnel to resolve issues and answer questions.
• Answers incoming calls from internal or external customers regarding questions or invoicing/options and proactively resolves all outstanding issues.
• Requests credit memos for any erroneous or changed billing.
• Deletes maintenance/contract data when equipment has been removed.
• Reports unbilled contracts information to Management on a monthly basis.
• Promotes other company products and services.
• Some overtime is required to meet deadlines.
• Performs other duties as assigned.
• Provides complex reporting/spreadsheets as requested by customer and/or Sales professional.
• May assist in coaching/mentoring junior peers.
• May assist in facilitating team meetings/huddles.
• Creates efficiencies in interdepartmental practices and processes.
• Assists team members with resolution of customer issues and more complex problems.
• Performs other duties as assigned.

QUALIFICATIONS (Education, Experience, and Certifications)

• High school diploma or equivalent is required.
• Requires 3+ years of business experience, including any combination of Ricoh and/or general business; 1-2 years of Customer Billing experience is desired.with an MRP-type inventory / purchasing system is desired

KNOWLEDGE, Skills And Abilities

• Considerable knowledge of the job. Complete acquaintance with & understanding of the general and detailed aspects of the job, and their practical applications to problems and situations encountered.
• Requires computer proficiency in data entry, Internet/Intranet and Microsoft outlook.
• Requires strong math skills.
• Requires proficiency with Microsoft Excel and Word.
• PC experience and aptitude are required.
• Possesses strong customer orientation and telephone skills.
• Possesses excellent interpersonal and communication skills.
• Possesses excellent organizational skills and ability to multi-task.

Working Conditions, MENTAL aND PHYSICAL DEMANDS

• Typically works in an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level.
• Limited supervision and no instructions needed on routine work, and general instructions given on new lines of work or special projects.
• Makes daily contact with Sales personnel, operations personnel, sales and operational management and other organizational personnel to resolve issues and answer questions.
• Some overtime is required to meet deadlines.
• Work assignments for this position generally are complex and require critical thinking.
• Work has stress due to multiple cutoffs throughout the month, consistent response time demands by other departments.
• Minimal physical effort is required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting or carrying objects that typically weigh less than 10 lbs. (e.g., papers, books, files and small parts, etc.).
• Requires moderate dexterity - regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination).

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest in Yourself:

At Ricoh, you can:

• Choose from a broad selection of medical, dental, life, and disability insurance options.
• Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
• Augment your education with team member tuition assistance programs.
• Enjoy paid vacation time and paid holidays annually
• Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.