Administrator, Corporate Accounting

FirstService Residential; Plantation (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical plans

Dental and Vision

Time off benefits

Paid holidays

401k with company match

Job summary

FirstService Residential in Florida is seeking an Accounting Administrator to provide administrative and operational support to the Corporate Accounting department, handling vendor and associate records, reports, and audits.

The role requires 2–3 years in an administrative or team-support role, strong MS Office skills, and the ability to manage confidential information while meeting deadlines in a fast-paced environment.

Qualifications

• High School Diploma or equivalent.
• 2–3 years in an administrative or team support role.
• Strong administrative background.
• Excellent customer service skills.
• Excellent verbal and written communication skills.
• Bilingual a plus.
• Detail oriented with strong organizational and multi-tasking skills.
• Must be highly productive, able to balance competing priorities and meet deadlines.
• Strong proficiency with Windows and MS Office applications.
• Ability to handle confidential information and work under pressure.

Responsibilities

• Maintain an active list of associates and vendors.
• Maintain chart of accounts in ERP system including activating and deactivating departments as needed.
• Add, update and deactivate vendors and associates in accounting, T&E and AP systems.
• Coordinate onboarding tasks for new vendors and associates in accounting systems.
• Assist in the preparation of regularly scheduled reports, memos and correspondence.
• Organize and assist with requests for internal and external accounting audits.
• Assist in processing cell phone orders and maintaining an up-to-date list of active users. Provide support for related inquiries and generate reports as needed.
• Maintain and organize digital and physical filing systems for accounting records and documentation.
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Provide general support to department associates.

Skills

Administrative support

Customer service

Communication

Bilingual (English/Spanish)

Detail oriented

Multitasking

Teamwork

Independent work

Problem solving

Time management

Confidential information handling

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Job Overview

The Accounting Administrator will provide comprehensive administrative and operational support to the Corporate Accounting department.

Description

The Accounting Administrator will provide comprehensive administrative and operational support to the Corporate Accounting department.

Responsibilities

• Maintain an active list of associates and vendors.
• Maintain chart of accounts in ERP system including activating and deactivating departments as needed.
• Add, update and deactivate vendors and associates in accounting, T&E and AP systems.
• Coordinate onboarding tasks for new vendors and associates in accounting systems.
• Assist in the preparation of regularly scheduled reports, memos and correspondence.
• Organize and assist with requests for internal and external accounting audits.
• Assist in processing cell phone orders and maintaining an up-to-date list of active users. Provide support for related inquiries and generate reports as needed.
• Maintain and organize digital and physical filing systems for accounting records and documentation.
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Provide general support to department associates.

Skills & Qualifications

• A High Scholl Diploma or equivalent.
• Two to three years’ experience in an administrative or team support role.
• Strong administrative background.
• Excellent customer service skills.
• Excellent verbal and written communication skills.
• Bilingual a plus.
• Detail oriented, strong organizational and multi-tasking skills.
• Must be highly productive, able to balance competing priorities and meet all established productivity measures.
• Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point, and Outlook. High proficiency researching the Internet.
• Ability to work with sensitive or confidential information.
• Ability to meet deadlines and work well under pressure.
• Ability to adapt to a fast-changing environment.
• Excellent problem-solving skills.
• Ability to work in a team environment as well as independently and be self-driven.
• Critical thinking, problem solving, judgement and decision-making abilities.

Travel

Work involves minimal travel.

What We Offer

As an associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match.

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time

Automated Employment Decision Tool (AEDT) Usage

We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed

The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations

Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel [e-mail].

Requesting Information About the AEDT - NYC Local Law 144

Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [e-mail]; we will respond in accordance with Local Law 144, within 30 days.