Administrator, Clinic, HWAD

Day & Zimmermann Company; Hawthorne (NV); On-site; USD 87,000 - 131,000; Full time

Benefits offered by this job

Medical, Rx, dental and vision

Life, AD&D and disability insurance

Flexible spending accounts

Maternity, parental and family leave

Paid time off

Pet insurance

Job summary

Day & Zimmermann Company is seeking an experienced Clinic Administrator to lead the Hawthorne Army Depot Occupational Health Clinic's administrative operations, budget, and program execution, while ensuring regulatory compliance.

The role oversees staffing, vendor coordination, medical surveillance, drug and alcohol testing, hearing conservation, and privacy of records, with clinical decisions remaining to licensed providers.

Qualifications

• Bachelor's degree in Health Care Administration or related field.
• 5+ years of health care administration or occupational health clinic operations experience.

Responsibilities

• Manage the clinic's daily administrative operations and assigned employees, set priorities, evaluate performance, coach staff and enforce delegated authority.
• Direct design and administration of occupational medical surveillance, drug testing, and respiratory protection programs with clinical professionals.
• Coordinate with Medical Director, MROs, laboratories, and vendors to ensure compliant service delivery.
• Oversee Clinic Quality Management Plan, medical-record privacy, equipment readiness, and procedures.
• Develop and monitor the clinic administrative budget and vendor requirements within financial controls.
• Set training priorities for drug testing, workplace health processes, and staff competency development.

Skills

Clinic administration

Staff management

Regulatory compliance

Program coordination

Budgeting

Quality management

Education

Bachelor's degree in Health Care Administration

Equivalent education/experience

Job description

We're looking for an experienced Clinic Administrator.

The Clinic Administrator owns the administrative processes, operating procedures, staffing coordination, program execution, and performance of the Occupational Health Clinic at Hawthorne Army Depot. The position manages the clinic's occupational medical surveillance, drug and alcohol testing administration, respiratory protection and hearing conservation support, budget, records, vendor coordination, and quality processes to meet Company, contract, and applicable regulatory requirements. The role directs assigned clinic personnel and exercises independent judgment over operational priorities, resource allocation, administrative controls, and corrective actions, while clinical diagnosis and treatment decisions remain with appropriately licensed providers.

This position is located on site in Hawthorne, NV.

As the Clinic Administrator, here's the work you'll do:

• Manage the clinic's daily administrative operations and assigned employees, establish work priorities and coverage, evaluate performance, provide coaching, and make employment-related recommendations within delegated authority; hold staff accountable for timely, accurate, and compliant clinic support.
• Direct the design, implementation, and ongoing administration of occupational medical surveillance, DOT and non-DOT drug and alcohol testing, respiratory protection medical-support processes, hearing conservation, and associated occupational health programs; evaluate program needs and determine administrative improvements in coordination with qualified clinical professionals.
• Oversee coordination with the Medical Director or designee, Medical Review Officer, laboratories, subcontractors, and internal departments; assess service delivery issues, determine appropriate operational solutions within delegated authority, and ensure clinical matters are referred to authorized licensed providers.
• Manage the Clinic Quality Management Plan, medical-record administration, privacy and access controls, equipment readiness, and operating procedures; assess audit or service findings, establish corrective-action priorities, and verify completion to maintain accurate, compliant clinic processes.
• Develop and monitor the clinic administrative budget, spending needs, vendor requisitions, and equipment or service requirements within approved financial controls; evaluate resource alternatives and recommend changes to support clinic effectiveness and responsible expenditure.
• Establish training and communication priorities for applicable drug and alcohol, reasonable-suspicion, collection, clinic procedure, and workplace-health processes; coordinate staff competency development, communicate material compliance or environmental concerns, and support safe, ethical clinic operations.

This role is for you if you have these skills:

• Knowledge of occupational health clinic administration, medical surveillance programs, drug and alcohol testing program requirements, and clinical-provider coordination.
• Ability to manage clinic staff, work priorities, performance, and operational procedures while respecting licensed-provider scope of practice.
• Ability to evaluate clinic compliance, medical-record privacy controls, quality findings, and administrative corrective actions.
• Ability to coordinate with medical directors, MROs, laboratories, vendors, safety personnel, and departmental leaders.
• Ability to develop and monitor clinic budgets, equipment needs, service contracts, and administrative performance measures.
• Ability to interpret applicable program requirements, prepare procedures and management reports, and exercise independent judgment over significant clinic operations

And if you have these qualifications:

• Bachelor's degree in Health Care Administration or a related field, or an equivalent combination of education and directly related experience.
• 5+ years of related health care administration or occupational health clinic operations experience, including clinic process coordination and responsibility for staff, programs, compliance, or administrative resources within that period.

In compliance with this state's pay transparency laws, the annual pay range for this role is $87,120-$130,680. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements).

We care about our employees, and it shows.

Our staff receive a competitive salary and a comprehensive benefits package which includes

• medical/Rx
• dental and vision coverage
• life, AD&D and disability insurance
• flexible spending accounts
• 100% paid maternity leave for up to 12 weeks, parental leave, family leave, other paid time off
• voluntary benefits and discount programs to meet our employees' individual needs including pet insurance for our furry family members!

To ensure a safe work environment while meeting the physical demands of the job, you must be able to perform the following physical and mental tasks, with or without a reasonable accommodation:

• Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery
• Balancing (e.g., maintaining equilibrium when walking, climbing, crouching etc.)
• Manual Dexterity (e.g., picking, pinching, typing, or other working that uses the fingers)
• Stooping (e.g., bending the spine at the waist)
• Reaching (e.g., reaching the arms or legs in any direction)
• Lifting motion or lifting objects more than 20 pounds
• Climbing stairs, ladders, ramps, or similar structures when required by site or field conditions
• Feeling/perceiving object size, shape, or texture when handling instruments, samples, supplies, or other materials
• Walking through Company office, clinic, worksite, field, or operational areas as required
• Repetitive motions of any part of the body
• Hearing sufficient to receive instructions, communicate with personnel, and identify site or clinic conditions
• Fingering (e.g., picking, pinching, typing, or other working that uses the fingers
• Grasping (e.g., use of hand to apply pressure)
• Talking to communicate instructions, training content, health/safety guidance, and incident information
• Capacity to think, concentrate and focus over long periods of time
• Ability to write complex documents in the English language
• Ability to read complex documents in English language
• Capacity to express thoughts orally and accurately convey instructions, findings, or medical/safety information)
• Capacity to reason and make sound decisions
• Kneeling, crouching, or crawling when required for field activity, inspections, sampling, or medical response support
• Expertise in specific software required.
• Ability to regularly perform all job functions at Company office, clinic, or work site.