Administrator, Clinic, HWAD

Day & Zimmermann; Hawthorne (NV); On-site; USD 87,000 - 131,000; Full time

Benefits offered by this job

Medical, dental & vision benefits

Paid maternity leave

Parental leave

Vacation time

Life and disability insurance

Flexible spending accounts

Job summary

Day & Zimmermann is seeking an experienced Clinic Administrator to lead the Hawthorne Army Depot Occupational Health Clinic. You will own administrative processes, staffing coordination, program execution, and performance, while clinical decisions stay with licensed providers.

This on-site role manages medical surveillance, drug/alcohol testing, respiratory protection and hearing conservation, budgets, vendor coordination, and quality controls to meet regulatory requirements.

Qualifications

• Knowledge of occupational health clinic administration and medical surveillance programs.
• Experience coordinating clinic staff and programs with licensed providers.
• Familiarity with DOT/non-DOT drug testing, respiratory protection, hearing conservation.
• Ability to manage budgets, contracts, and quality processes.

Responsibilities

• Manage daily administrative operations and staff within delegated authority.
• Oversee occupational medical surveillance and drug/alcohol testing programs.
• Coordinate with Medical Director, MROs, labs, vendors, and internal departments.
• Maintain Clinic Quality Management Plan, medical records, privacy controls, and audit actions.
• Develop and monitor the clinic administrative budget within financial controls.
• Establish training priorities for drug/alcohol, collection, and workplace health processes.

Skills

Occupational health clinic admin

Medical surveillance programs

Drug and alcohol testing program

Clinical-provider coordination

Staff management

Education

Bachelor’s degree in Health Care Administration or related field

5+ years healthcare admin experience

Job description

About Day And Zimmermann

When you’ve been around for more than a century, you know a thing or two! At Day & Zimmermann, we take our lifetime of experience and make things better! Our 37,000+ employees help bring big ideas to life every day. We’re pushing the boundaries of innovation in construction & engineering, operations & maintenance, staffing, and security & defense. And that’s not all. Did we mention that we have 900+ worldwide locations with $3 billion USD in annual revenue? Come join our in on purpose – We put people to work, we protect American freedoms, and we help our customers power and improve the world. We do what we say.® http://www.dayzim.com

We're looking for an experienced Clinic Administrator.

The Clinic Administrator owns the administrative processes, operating procedures, staffing coordination, program execution, and performance of the Occupational Health Clinic at Hawthorne Army Depot. The position manages the clinic’s occupational medical surveillance, drug and alcohol testing administration, respiratory protection and hearing conservation support, budget, records, vendor coordination, and quality processes to meet Company, contract, and applicable regulatory requirements. The role directs assigned clinic personnel and exercises independent judgment over operational priorities, resource allocation, administrative controls, and corrective actions, while clinical diagnosis and treatment decisions remain with appropriately licensed providers.

This position is located on site in Hawthorne, NV.

As the Clinic Administrator, here’s the work you’ll do:

• Manage the clinic’s daily administrative operations and assigned employees, establish work priorities and coverage, evaluate performance, provide coaching, and make employment-related recommendations within delegated authority; hold staff accountable for timely, accurate, and compliant clinic support.


• Direct the design, implementation, and ongoing administration of occupational medical surveillance, DOT and non-DOT drug and alcohol testing, respiratory protection medical-support processes, hearing conservation, and associated occupational health programs; evaluate program needs and determine administrative improvements in coordination with qualified clinical professionals.


• Oversee coordination with the Medical Director or designee, Medical Review Officer, laboratories, subcontractors, and internal departments; assess service delivery issues, determine appropriate operational solutions within delegated authority, and ensure clinical matters are referred to authorized licensed providers.


• Manage the Clinic Quality Management Plan, medical-record administration, privacy and access controls, equipment readiness, and operating procedures; assess audit or service findings, establish corrective-action priorities, and verify completion to maintain accurate, compliant clinic processes.


• Develop and monitor the clinic administrative budget, spending needs, vendor requisitions, and equipment or service requirements within approved financial controls; evaluate resource alternatives and recommend changes to support clinic effectiveness and responsible expenditure.


• Establish training and communication priorities for applicable drug and alcohol, reasonable-suspicion, collection, clinic procedure, and workplace-health processes; coordinate staff competency development, communicate material compliance or environmental concerns, and support safe, ethical clinic operations.

This role is for you if you have these skills:

• Knowledge of occupational health clinic administration, medical surveillance programs, drug and alcohol testing program requirements, and clinical-provider coordination.


• Ability to manage clinic staff, work priorities, performance, and operational procedures while respecting licensed-provider scope of practice.


• Ability to evaluate clinic compliance, medical-record privacy controls, quality findings, and administrative corrective actions.


• Ability to coordinate with medical directors, MROs, laboratories, vendors, safety personnel, and departmental leaders.


• Ability to develop and monitor clinic budgets, equipment needs, service contracts, and administrative performance measures.


• Ability to interpret applicable program requirements, prepare procedures and management reports, and exercise independent judgment over significant clinic operations

And If You Have These Qualifications

• Bachelor’s degree in Health Care Administration or a related field, or an equivalent combination of education and directly related experience.


• 5+ years of related health care administration or occupational health clinic operations experience, including clinic process coordination and responsibility for staff, programs, compliance, or administrative resources within that period.

In compliance with this state’s pay transparency laws, the annual pay range for this role is $87,120-$130,680. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements).

We care about our employees, and it shows.

Our staff receive a competitive salary and a comprehensive benefits package which includes medical/Rx, dental and vision coverage; life, AD&DD and disability insurance; flexible spending accounts; 100% paid maternity leave for up to 12 weeks, parental leave, family leave, other paid time off; voluntary benefits and discount programs to meet our employees’ individual needs including pet insurance for our furry family members!

To Ensure a Safe Work Environment While Meeting The Physical Demands Of The Job, You Must Be Able To Perform The Following Physical And Mental Tasks, With Or Without a Reasonable Accommodation

• Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery


• Balancing (e.g., maintaining equilibrium when walking, climbing, crouching etc.)


• Manual Dexterity (e.g., picking, pinching, typing, or other working that uses the fingers)


• Stooping (e.g., bending the spine at the waist)


• Reaching (e.g., reaching the arms or legs in any direction)


• Lifting motion or lifting objects more than 20 pounds


• Climbing stairs, ladders, ramps, or similar structures when required by site or field conditions


• Feeling/perceiving object size, shape, or texture when handling instruments, samples, supplies, or other materials


• Walking through Company office, clinic, worksite, field, or operational areas as required


• Repetitive motions of any part of the body


• Hearing sufficient to receive instructions, communicate with personnel, and identify site or clinic conditions


• Fingering (e.g., picking, pinching, typing, or other working that uses the fingers


• Grasping (e.g., use of hand to apply pressure)


• Talking to communicate instructions, training content, health/safety guidance, and incident information


• Capacity to think, concentrate and focus over long periods of time


• Ability to write complex documents in the English language


• Ability to read complex documents in English language


• Capacity to express thoughts orally and accurately convey instructions, findings, or medical/safety information)


• Capacity to reason and make sound decisions


• Kneeling, crouching, or crawling when required for field activity, inspections, sampling, or medical response support


• Expertise in specific software required.


• Ability to regularly perform all job functions at Company office, clinic, or work site.

Diversity, Inclusion & Equal Employment Opportunity

Day & Zimmermann is committed to maintaining an inclusive workforce, where employees are hired, retained, compensated and promoted based on their contributions to our Company. Our collective strength is rooted in over a century of diverse employees and businesses, commitment to success, and delivery on promises made. Federal and state Equal Employment Opportunity laws prohibit employment discrimination based on race, color, religion, sex, sexual orientation, age, national origin, citizenship status, veteran status and disability status. Day & Zimmermann is committed to providing an equal opportunity work environment in full compliance with these laws. If you are an individual with a disability and you require an accommodation in the application process, please email [e-mail], and please specify which position you are interested in, including job title and location.