Administrator

ITG Larson, Inc.; City of White Plains (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A growing engineering firm located in White Plains, NY is looking for an Engineering Department Administrator. This role requires advanced proficiency in Excel and the ability to interpret construction drawings to help organize and extract technical data. Key responsibilities include managing Excel spreadsheets for data validation, collaborating with engineering and project management teams, and compiling vendor quotes. Ideal candidates should be detail-oriented and possess strong problem-solving skills.

Qualifications

• Advanced proficiency in Microsoft Excel including data manipulation and complex formulas.
• Ability to manage multiple priorities and execute tasks in a fast-paced environment.
• Experience with reading and interpreting construction drawings.

Responsibilities

• Develop and manage advanced Excel spreadsheets.
• Extract and organize data from construction drawings.
• Support the engineering team with document preparation.

Skills

Proficiency in Microsoft Excel

Analytical skills

Organizational skills

Detail-oriented

Problem-solving skills

Tools

Bluebeam Revu

AutoCAD

Job description

Due to continued growth, we are looking for an Engineering Department Administrator to support our team in White Plains, NY. In this role, you will play a critical role in supporting the engineering and operations teams by organizing, extracting, and translating technical data into actionable formats. This position requires a high level of proficiency in Excel, strong attention to detail, and the ability to interpret construction drawings to support estimating, design, and field execution. This role serves as a bridge between engineering, vendors, and field teams—ensuring accurate data, material alignment, and efficient workflow execution.

Key Responsibilities

• Develop, maintain, and manage advanced Excel spreadsheets, including complex formulas, structured tables, and data validation
• Extract, organize, and standardize data from drawings, notes, and field inputs into usable formats
• Maintain accuracy and consistency across multiple datasets and project files

Drawing & Design Support

• Perform detailed site counts from construction drawings (devices, components, quantities, etc.)
• Interpret and extract relevant information from construction documents
• Convert drawing information into Excel-based tools and summaries for internal and field use
• Support engineering team with document preparation and data structuring
• Request and compile vendor quotes for materials and equipment
• Review part numbers and ensure alignment with project specifications
• Communicate with vendors regarding product details, pricing, and availability
• Assist in building and maintaining material lists and Bills of Material (BOMs)

Cross-Functional Support

• Collaborate with Engineering, Project Management, and Field Teams
• Support pre-construction and execution efforts through organized data delivery
• Assist in developing standardized tools, templates, and workflows

Required Qualifications

• Advanced proficiency in Microsoft Excel (formulas, tables, data manipulation)
• Strong analytical and organizational skills
• Ability to manage multiple priorities simultaneously

Preferred Qualifications

• Experience reading construction drawings
• Familiarity with site takeoffs / device counts
• Experience with Bluebeam Revu and/or AutoCAD
• Background in construction, fire protection, or security systems

Key Traits for Success

• Detail-oriented and structured
• Strong problem-solver
• Self-driven and proactive
• Comfortable in a fast-paced environment
• Ownership mindset over accuracy and deliverables

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.

Equal Opportunity Employer, including disabled and veterans.