Administrator

State Bar of Texas; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

The State Bar of Texas seeks an operational leader to oversee the Bar Foundation, develop systems for donor and financial records, and serve as a key liaison with the board of trustees. In a small-shop setting, you will coordinate with judges, attorneys, donors, grant seekers and the public.

Responsibilities include board meeting logistics, donor database management, monthly task monitoring, and financial oversight using QuickBooks.

Qualifications

• Bachelor's degree from an accredited college or university.
• One-year professional QuickBooks experience preferred.
• Knowledge of Blackbaud RENXT preferred.
• Excellent communication, organization and attention to detail.
• Proficiency with Microsoft applications, database management, and spreadsheet software.
• Ability to construct reports.
• Prefer nonprofit or voluntary bar association experience.
• Ability to work with volunteers, staff and vendors in a professional manner.
• Experience managing client/customer relationships.

Responsibilities

• Anticipate Bar Foundation needs and support grant-making, fundraising and the board.
• Organize quarterly board meetings and handle event logistics and minutes.
• Liaise with board trustees on travel, attendance and reimbursements.
• Manage donor database; design queries and reports (Blackbaud/ Raiser's Edge/ NetCommunity).
• Monitor monthly tasks and improve processes to streamline activities.
• Oversee financial management using QuickBooks; review statements and budgets.
• Balance Executive Director, Development Director and Grant Manager needs.
• Coordinate office activities and liaise with outside vendors.
• Assist communications including eblasts, press releases, websites and newsletters.
• Perform other duties aligned with mission and teamwork.

Skills

Communication

Organization

Attention to detail

Discretion

Microsoft Office

Database management

Spreadsheet software

Report construction

CRM / client relations

Nonprofit experience

Education

Bachelor's degree

Tools

QuickBooks

Blackbaud RENXT

Raiser's Edge

NetCommunity

Job description

General Description

The position provides operational oversight of the Bar Foundation, develops systems and processes and ensures the functionality of donor records and financial records, as well as serving as a key liaison with the board of trustees. It is a small-shop environment and there are limited support staff. Involves frequent telephone/web/and email contact with judges, attorneys, donors, grant seekers and the public.

Primary Functions

• 1. Anticipates Bar Foundation needs, providing the highest level of proactive support. Applies strategic thinking to support the grant-making mission, fundraising, and the board.
• 2. Organizes and schedules quarterly board meetings. Arranges for all logistical details of event set up, hotel rooms and board dinners. Records and produces board meeting minutes. Maintains official minutes and permanent files.
• 3. Liaison for board trustees for travel, meeting attendance and reimbursements. Assists with board committees and conference call set up.
• 4. Manages donor database, designs queries and reports. Updates Executive Director and staff on the use of membership database, including Blackbaud RENXT, RaisersEdge and NetCommunity.
• 5. Independently monitors recurring tasks via monthly activity logs. Notifies staff of upcoming issues and status of current monthly activity. Applies business thinking to improve processes and streamline activities.
• 6. Provides financial management using QuickBooks. Process, code and batch contributions, reviews financial statements and annual budget prepared by Executive Director, performs monthly reconciliation for checking account, and other accounts as needed.
• 7. Resolves a variety of complex requests and balances the needs of the Executive Director, Development Director and the Grant Manager.
• 8. Coordinates office activities and operations to secure efficiency and compliance to organization policies. Serves as organization liaison for outside vendors.
• 9. Assists with communications and social media, including eblasts, press releases, website, newsletters, impact report and solicitation. Ensures accuracy before communications are sent and contributes to all communications efforts.
• 10. Other duties as assigned. Aligns work duties with the Bar Foundation mission and exemplifies Bar Foundation’s values and culture of teamwork.

Position Requirements

Bachelor's degree from an accredited college or university required. One-year professional experience using QuickBooks preferred. Knowledge of Blackbaud RENXT preferred. Requires excellent communication, organization skills, and attention to detail. and discretion. Proficiency with Microsoft applications, database management, and spreadsheet software, with ability to construct reports. Prefer professional experience in a nonprofit or voluntary bar association setting. Ability to work with a diverse group of volunteers, staff, and vendors in a timely and professional manner. Experience managing client/customer relationships.