Administrative Training Coordinator

Socket.dev; Daytona Beach (FL); On-site; USD 32,000 - 39,000; Full time

Job summary

Community Partnership for Children is seeking an Administrative Training Coordinator to track training courses, maintain records, and provide HR support for training, filing, and timekeeping for staff, volunteers, and partners.

The role requires confidentiality, strong communication, and data accuracy, with a focus on coordinating training activities in a professional office environment in Florida.

Qualifications

• Ability to maintain confidentiality of sensitive data.
• Excellent written and verbal communication.
• Strong time management with high attention to detail.
• Detailed and accurate data entry skills.
• Strong computer software skills including Microsoft Excel.
• Two years administrative support work experience.
• Ability to type 50-60 wpm.
• Ability to manage multiple tasks.

Responsibilities

• Maintain a comprehensive training database and produce reports as needed.
• Maintain the training calendar and send out reminders to staff.
• Provide sign-in sheets and certificates to attendees for in-house trainings.
• Tracks employee attendance of mandatory training classes in the LMS and distributes reports.
• Assist in credentialing by ensuring training hours are recorded.
• Provide administrative support to Training and HR departments and filing certificates.
• Assist with training supplies and document preparation.
• Maintain employee files.
• Support special projects from the Executive Office Manager/Chief Officers.
• Complete quarterly reporting to Department of Children and Families.
• Complete monthly screenings as required by Sunshine Health contracts.

Skills

Confidentiality

Communication

Time management

Data entry

Microsoft Excel

Interpersonal skills

Verbal and written skills

Administrative support

Typing 50–60 wpm

Multitasking

Education

High school diploma or GED

Associate’s degree preferred

Tools

Microsoft Office

Learning Management System (LMS)

Job description

JOB TITLE: ADMINISTRATIVE TRAINING COORDINATOR

REPORTS TO: TRAINING MANAGER
FLSA STATUS: HOURLY NON-EXEMPT
SALARY RANGE: $35,000

POSITION SUMMARY

The Administrative Training Coordinator will be responsible for tracking all employee training courses, ensuring proper record keeping as well as providing occasional human resources services to support the training, filing and time keeping requirements of employees, volunteers and community partners of Community Partnership for Children.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Maintain a comprehensive training and education database and produce reports as needed.
• Maintain the training calendar and send out reminders to staff.
• Provide sign-in sheets and certificates to attendees for in-house trainings.
• Tracks employee attendance of mandatory training classes in the learning management system (LMS) and assists with analyzing and distributing reports to ensure employees are aware of training hours to meet mandatory training requirements.
• Assist in the credentialing process by assisting supervisors and case managers that training hours are accurately recorded.
• Provides administrative support to the training and human resources departments, as well as creating and filing certificates.
• Assist in preparing training supplies by making copies and collating training manuals.
• Assists in maintaining employee files.
• Assist with special projects from the Executive Office Manager and Chief Officers as needed.
• Complete quarterly reporting to Department of Children and Families, as required.
• Complete monthly screenings as required by Sunshine Health contracts.

This list of principal duties and responsibilities is not intended to be exhaustive. Community Partnership for Children reserves the right to revise this job description as needed to comply with actual job requirements and needs of the organization.

EXPERIENCE/PERFORMANCE REQUIREMENTS (Knowledge, skills and abilities)

• Ability to maintain confidentiality of sensitive data.
• Excellent communication skills, both written and verbal.
• Ability to work independently and demonstrate excellent time management with a high level to detail.
• Detailed and accurate data entry skills.
• Strong computer software application skills, including the use of Microsoft Excel.
• Strong interpersonal skills.
• Excellent verbal and written skills.
• Two years administrative support work experience
• Proficiency in Microsoft Office
• Ability to type 50-60 wpm.
• Ability to manage multiple tasks

EDUCATION REQUIREMENTS REQUIRED

• High School diploma or GED equivalent.
• Associate’s degree or equivalent from two-year college or technical school, preferred

LICENSES AND CERTIFICATIONS

• Possess a current Background Clearance Screening Letter as required by the Department of Children and Families.
• A Valid Florida driver’s license and documentation of current automobile insurance.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Employee will work in an office/clerical environment. The employee will work predominantly seated with recurrent need to walk, stand, and bend from the waist. Occasional light lifting, stooping, and climbing may be required. Occasional local travel.

GENERAL INFORMATION

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. This job description should not be construed to constitute contractual obligations of any kind or a contract of employment between Community Partnership for Children and any employee. Employment at Community Partnership for Children is “at-will” and either party can terminate the employment relationship at any time, with or without just cause.