Administrative Technician ITS

City of Hawthorne; Hawthorne (CA); Sur place; USD 42 000 - 64 000; Plein temps

Résumé du poste

The City of Hawthorne is seeking an Administrative Technician to support the Information Technology Services Department and Police Department. You will handle clerical tasks, prepare documents, and assist with budgets and vendor coordination.

Applicants should have strong communication in English, experience with office software, and the ability to manage confidential information and create presentations for internal and public use.

Qualifications

• Graduation from high school or GED required; Associate’s degree in Business or Information Systems or related field is desirable.
• Minimum of three (3) years of recent full-time clerical experience and ability to handle confidential information.

Responsabilités

• Performs complex and responsible clerical duties.
• Composes correspondence, memorandums, and reports independently or from brief verbal instructions or notes.
• Serves as receptionist, makes appointments, schedules meetings, and makes travel and conference arrangements.
• Processes confidential and sensitive information.
• Maintains licenses, certifications, and renewals.

Connaissances

Clerical experience

Confidential information handling

Vendor coordination

Budget tracking

Communication in English

Formation

High school diploma or GED

Associate’s degree in Business or Information Systems

Outils

PowerPoint

Microsoft Office

DOJ/CLETS data systems

Description du poste

Our City

Proudly Serving the Community for over 100 Years!

Incorporated in 1922, the City of Hawthorne currently has a population of nearly 87,000 within a six square mile area. Ideally located near the Los Angeles International Airport, connected by rail to the Port of Los Angeles and downtown Los Angeles, and surrounded by the San Diego (I-405), Harbor (I-110), and Glenn M. Anderson (I-105) Freeways, the City of Hawthorne could easily be termed the "Hub of the South Bay." By virtue of its location, Hawthorne affords easy, quick access to all that Southern California offers; culture, sports, entertainment, mountains, and beaches. Temperatures in the area are always among the most pleasant in the Los Angeles basin.The City of Hawthorne possesses a shared vision towards the future to create a great city and build an economy, which supports the community's desire for a high quality of life.

THE POSITION

Under general supervision, performs specialized, responsible clerical work of above average difficulty, performs other related work as required. Manages department contracts and budgets, maintains licenses and compliance records, coordinates with vendors, supports public communications through presentations, flyers, and website updates, and performs a wide variety of administrative support duties for the Information Technology Services (ITS)/Police Department. Performs related duties as required.

ESSENTIAL FUNCTIONS

The following is a list of typical duties assigned to the Administrative Technician. The duties included on this list are examples and are not intended to be all-inclusive or restrictive.

• Performs complex and responsible clerical duties.


• Composes correspondence, memorandums, and reports independently or from brief verbal instructions or notes.


• Serves as receptionist, makes appointments, schedules meetings, and makes travel and conference arrangements.


• Processes confidential and sensitive information.


• Compiles comprehensive reports from a wide variety of sources and transmits to other offices or agencies.


• Establishes and maintains automated and manual filing system.


• Processes bills for payments and purchase requisitions.


• Draft side letters and assist in preparing supporting documentation.


• Order and maintain inventory of office supplies.


• Processes, opens and routes mail.


• Creates and prepares PowerPoint presentations and flyers for internal and public communication.


• Communicates clearly and concisely in English, both orally and in writing.


• Coordinate and communicate with external vendors for services, equipment, and supplies. Assist with tracking and managing department budgets and expenditures.


• Maintain records of licenses, certifications, and renewals.


• Handling billing, invoices, accounts payable and accounts receivable functions.


• Process bills and payments and purchase requisitions.


• Prepare, process, and maintain contracts, purchase orders, and license documentations.


• Create and manage purchase orders in coordination with Finance.


• Assist in updating and maintaining content on the department and/or city’s website.


• Maintains DOJ/CLETS data systems and access.


• Manages and organized the administrative and day-to-day office functions of the Information Technology Services Department.


• Maintains office equipment in proper working condition.


• Develops and maintains cooperative working relationships with the general public, other agencies, and City staff.


• Reviews time records claims for payment submitted by employees to ensure conformance with appropriate contracts and administrative policies and regulations.


• Performs other duties as necessary and required.

MINIMUM QUALIFICATIONS

Education, Training and Experience

• Graduation from high school or GED required; Associate’s degree in Business or Information Systems or related field is desirable.


• A minimum of three (3) years of recent full-time progressively responsible clerical experience and the ability to exercise independent judgment and handling of confidential information.

Licenses, Certificate and/or Special Requirements

• Must have a valid California Class C driver’s license.


• Must be able to pass a complete background investigation.