Administrative Technician

North Texas Municipal Water District; Wylie (TX); On-site; USD 31,000 - 46,000; Full time

Job summary

North Texas Municipal Water District is seeking an Administrative Technician to provide essential administrative support for the Engineering department’s inspection team. You will manage orders, records, communications, meetings, and onboarding tasks to keep projects on track.

Qualifications include a high school diploma or GED, 3 years of administrative experience, and typing at least 60 wpm. Proficiency with Word, Excel, and PowerPoint is required; knowledge of Projectmates, Laserfiche, or

Qualifications

• High school diploma or GED required.
• Three years of administrative experience preferred.
• Typing speed of at least 60 wpm and strong data organization skills.

Responsibilities

• Facilitates ordering and purchasing of equipment, supplies and uniforms for inspectors.
• Maintains up-to-date records for training and equipment assigned to inspectors.
• Answers telephone and takes messages; distributes mail and prepares outgoing correspondence.
• Arranges meetings, reserving rooms and coordinating virtual setups.
• Processes timesheets and approves invoices for outsourced inspection.
• Updates Projectmates for project assignments and onboarding of new hires.
• Assists with department budget preparation and other duties as assigned.

Skills

Typing 60 wpm

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Data organization

Attention to detail

Education

High School Diploma or GED

Tools

Projectmates

Laserfiche

Maximo

Job description

North Texas Municipal Water District (NTMWD) provides vital wholesale water, wastewater and solid waste management services to more than two million people who call North Texas their home. Our culture is deeply ingrained in our core values of Integrity, Trust, Respect, Unity, Service, and Teamwork (ITRUST). Our employees will tell you they feel a sense of purpose and have a daily opportunity to make a positive impact on the cities we serve by helping to provide services that their residents and businesses need to thrive. We offer an array of excellent benefits, including comprehensive health and wellness packages, generous paid time off, professional development opportunities, and a robust pension plan to help secure our employees’ financial future. If you are looking for a rewarding, long-term career where you can make a meaningful impact on the North Texas region, look no further than NTMWD!Job Description Summary:The Administrative Technician is responsible for providing primary administrative and overall support and coordination for the Engineering department’s inspection team.Job Description:Job ResponsibilitiesFacilitates the ordering and purchasing of equipment, supplies and uniforms for inspectors and documents assignments of such.Keeps up with truck maintenance schedules and assignment of drivers.Maintains up-to-date records for training and equipment assigned to inspectors.Answers telephone and take messages.Distributes incoming mail and prepares outgoing correspondence and packages.Arranges for meetings including organizing material, reserving room, setting it up for virtual and coordinating amenities.Collects timesheets from outsourced inspection and approve invoices for the outsourced inspectionCollects fuel receipts and boot reimbursement forms and prepares them to be turned in to the appropriate parties.Makes changes in Projectmates needed for project assignments to inspectors.Sets up interviews for new inspectors and coordinates the onboarding of new hires.Assists with development and preparation of the department annual budget.Performs other duties as assigned.Job RequirementsEducation & Experience:Must possess a high school diploma or G.E.D.Three years of previous administrative experience.Requires a valid Texas Driver’s License.Knowledge, Skills & Abilities:This position requires typing at a minimum of 60 wpm.Position requires ability to organize data using Microsoft Word, Excel, Power Point and other software applications.This position requires the ability to calculate, compute, summate, and/or tabulate data and/or informationAccuracy and attention to detail are critical.Requires ability to track and process critical correspondence including invoices in a timely manner.Knowledge of Projectmates, Laserfiche and Maximo is a plus.Environmental and Physical Working ConditionsDriving a District vehicle for business will be required. Employees required to drive as part of their job duties are responsible for maintaining a current, valid, and vehicle - appropriate driver' s license of their resident state.This position requires minimum physical exertion with daily lifting requirements up to 10 pounds. Significant finger dexterity required. Activities may include carrying office materials, inspector supplies, pulling and pushing file drawers and organizing paperwork. Duties are almost always carried out in an office environment. Equipment utilized includes a network computer system and/or a personal computer, various printers, calculators, copier and telephone.Compensation Range$22.41 - $33.16Compensation Grade22Thank you for considering a career with us! We value diversity, equal opportunity, and a positive work environment. We are committed to providing a rewarding and fulfilling career with opportunities for growth and development. If you are passionate about making a difference and contributing to a dynamic and growing organization, we want to hear from you. Apply today and let’s explore the potential of working together to provide affordable, safe and reliable water, wastewater, and solid waste management services to the North Texas region.