Administrative Technician

Arlington County Government; Arlington (VA); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vacation and sick leave

Commuter transportation subsidies

Tuition reimbursement

Generous retirement plan

Job summary

Arlington County Government is seeking an Administrative Technician for the Water Sewer Streets Bureau. The role will manage timesheets, leave, and payroll adjustments, acting as a liaison among employees, supervisors, HR, and Payroll staff.

You will maintain payroll records and generate reports to support audits and compliance. Requirements include a High School Diploma or GED with experience in administrative support, and substitutions with additional college coursework may apply.

Qualifications

• Experience providing administrative support.
• Familiarity with payroll or timekeeping systems is a plus.

Responsibilities

• Reviewing, auditing, and processing employee timesheets, leave requests, premium pays, overtime records, and payroll adjustments.
• Researching and resolving payroll discrepancies, leave balance issues, coding errors, and timekeeping concerns.
• Serving as liaison between employees, supervisors, HR, and Payroll staff regarding payroll administration and policies.
• Maintaining payroll records, leave documentation, audit files, organizational charts, position control records, and personnel tracking reports.
• Generating payroll-related reports and providing administrative support for payroll audits and compliance reviews.

Skills

Administrative support

Education

High School Diploma

GED

Job description

Job Description

IMPORTANT NOTICE: Arlington County requires all applicants to thoroughly complete each section of the application, including prior job responsibilities, duties, and supplemental questions. While you may attach a resume, it will not replace a completed application. Incomplete applications will not be considered.

The Department of Environmental Services (DES) is seeking a high-performing, technically competent, and environmentally oriented Administrative Technician to join the Water Sewer Streets Bureau (WSS). The selected candidate will serve as the bureau timekeeper and coordinate payroll processing for assigned divisions.

Responsibilities

Major Job Duties

• Reviewing, auditing, and processing employee timesheets, leave requests, premium pays, overtime records, and payroll adjustments using County payroll systems;
• Researching and resolving payroll discrepancies, leave balance issues, coding errors, and timekeeping concerns;
• Serving as liaison between employees, supervisors, Human Resources, and Payroll staff regarding payroll administration and related policies;
• Maintaining payroll records, leave documentation, audit files, organizational charts, position control records, and personnel tracking reports; and
• Generating payroll-related reports and providing administrative support for payroll audits and compliance reviews.

Qualifications

Minimum Qualifications

Education: High School Diploma, GED or equivalent; plus

Experience: Some experience providing administrative support.

Substitutions: Successful completion of additional college coursework from an accredited college or university may be substituted for the experience requirement.

Desirable Qualifications

Preference may be given to applicants with experience in one or more of the following:

• Providing administrative support involving payroll, timekeeping, procurement, accounts payable, or financial reconciliation;
• Using enterprise systems to maintain records, process transactions, analyze data, identify discrepancies, and prepare reports;
• Coordinating employee onboarding, system access, technology requests, equipment setup, or asset inventory activities;
• Supporting operational programs in a government, public works, utilities, environmental services, or similarly regulated organization; and/or
• Providing customer service and coordinating work with employees, vendors, partner agencies, and members of the public.

Special Requirements

Employee Preferences Inventory (EPI)

To be considered for this position, applicants must achieve a passing score on the online Employee Preferences Inventory (EPI) Assessment. Instructions will be sent to those applicants that do not have a valid score the day after the deadline of the recruitment. Please note the following:

• Scores are valid for one calendar year.
• You cannot retake the assessment until one year has passed since your last attempt.
• If you have completed the EPI within the past year, you do not need to retake it.
• If you have not taken the EPI during the past year, you will receive an email with instructions and a deadline for completing the assessment.
• Failure to complete the EPI by the deadline provided to you in email will disqualify you from this recruitment process.

Background Check

A pre-employment criminal records check will be conducted. It will include checks of the following: criminal record, driving record, education, professional licensure, and credit history. You will be required to sign a release authorizing the County to obtain your background information.

Driver's License

Applicant must possess, or obtain by time of appointment, a valid driver’s license, and must provide or authorize Arlington County to obtain a copy of official driving record. Any offer of employment may be contingent upon favorable review of the applicant’s driving record. Alternatively, the applicant must have the ability and willingness to use alternative methods of transportation to perform assigned duties and responsibilities at locations other than the primary worksite.

Additional Information

Work Hours

7:00 a.m. to 4:00 p.m., Monday through Friday. Some telework/flexible schedule options may be available, contingent upon supervisor approval and workload.

This position is eligible for County government employee benefits that include health, dental, vacation and sick leave, commuter transportation subsidies, tuition reimbursement, as well as a generous retirement plan.

Arlington County is committed to advancing diversity, equity, access, and inclusion across all our services, activities, and programs.