Administrative Tech III - Flexible Hours

State of Colorado; Colorado; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, dental and vision insurance

PERA retirement

Paid time off and holidays

Job summary

Colorado Department of Transportation (CDOT) seeks a qualified data/administrative professional to support maintenance operations. You will process invoices, manage timesheets, and prepare reports using SAP, MS Access, and Excel.

The role requires strong data entry skills, attention to detail, and the ability to coordinate with multiple stakeholders while ensuring compliance with departmental policies. Office hours are typical 8:00 am–5:00 pm with occasional travel within Colorado.

Qualifications

• Three years of work experience applying rules and procedures for the entry and quality assurance of data; creating reports, reviewing and processing financial documents.
• Advanced proficiency using computer software/systems daily (e.g. MS Access, Excel, SAP).
• Combination of related education and/or relevant experience that meets the data entry and QA requirements.

Responsibilities

• Provide technical and operational support to the Maintenance Superintendent, Deputy Maintenance Superintendents, Technician V, LTC OPS Is, TM IIIs, and Maintenance Employees.
• Maintain good public relations with various governmental agencies and the public.
• Communicate emergency situations immediately via digital/telephone or highway band radio as needed.
• Schedule and track employee DOT Physicals and Pulmonary Function Testing; ensure annual fit-testing for SCBA equipment.
• Assist in preparing meeting rooms for audio/visual capabilities.
• Process business card orders, update equipment/attachment lists, update area phone lists, log tailgate talks, and process copier and cell phone bills.
• Review timesheets and answer questions about coding and submissions.
• Train new employees to document time worked in the SAP timesheet system.
• Track and provide guidance for FMLA.
• Represent the Department in inquiries with other agencies, contractors, and the public.
• Establish and maintain effective working relationships with all levels of personnel and the public.
• Manage paper and digital files for senior staff and supervisors.
• Respond to employee inquiries about policies, payroll, and insurance.
• Other duties as assigned.

Tools

MS Access

Excel

SAP

Job description

Colorado Department of Transportation (CDOT) seeks a qualified data/administrative professional to support maintenance operations. You will process invoices, manage timesheets, and prepare reports using SAP, MS Access, and Excel.

The role requires strong data entry skills, attention to detail, and the ability to coordinate with multiple stakeholders while ensuring compliance with departmental policies. Office hours are typical 8:00 am–5:00 pm with occasional travel within Colorado.