Administrative Support Worker

Aramark; Washington (District of Columbia); On-site; USD 31,000 - 32,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) plan

Paid time off

Job summary

Aramark in Washington, DC seeks an Assistant to provide essential administrative support across phones, filing, scheduling, and correspondence. The role requires clear communication, quick response to inquiries, and proficient use of office equipment such as fax machines and copiers.

Responsibilities include maintaining filing systems, producing monthly business unit reports, coordinating training, scheduling meetings, managing access forms, and assisting with timesheets and safety admin tasks.

Qualifications

• Strong digital literacy including Excel, Word, and PowerPoint.
• Customer service experience is required.
• Proven problem solving and interpersonal skills are essential.

Responsibilities

• Provide administrative support to the Unit and offices.
• Manage filing systems and implement structure revisions as needed.
• Produce the Business Units monthly report.
• Organise and manage training courses.
• Handle site-wide emails and schedule meetings.
• Inductions - collate data for trainings and schedule as required.
• Keep vendor insurance details up to date.
• Back up to complete timesheets and assist with schedules.

Skills

Professional etiquette

Digital literacy

Customer service

Problem solving

Interpersonal skills

Tools

Excel

Word

PowerPoint

Job description

Job Description

The Assistant provides support in all administrative tasks. This includes but is not limited to answering phones, filing, communicating with client and customers, and scheduling of staff. The ideal candidate will possess the ability to communicate, answer telephones, and operate fax machines and copiers in a fast-paced environment.

Compensation Data

COMPENSATION: The Hourly rate for this position is $22.50 to $23.50. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark's good faith and reasonable estimate of the compensation for this position as of the time of posting.

BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, Aramark Careers - Benefits & Compensation

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.

Job Responsibilities

• Provide administrative support and advice to the Unit and offices
• Be responsible for managing all filing systems and implementing any approved necessary structure revisions as required.
• Be responsible for producing the Business Units monthly report
• Organise / Manage training courses
• Site wide emails
• Minute taker (when required)
• Schedule meetings / book rooms / organise food as required
• Manage all access request forms
• Inductions - Collate data base on contracts we use in terms of training hippo/ccs inductions and schedule as required.
• Keep approved vendors list up to date with insurance details etc.
• File supplier dockets and chase Supplier Dockets if required.
• Back up to complete timesheets
• Admin help in cleaning schedules, plant room schedules, setting up excel sheets
• Audit support
• Any safety admin toolbox / data sheets update
• Uniform / Tools ordering

Qualifications

• Possess strong professional etiquette
• Strong digital literacy required i.e. Excel, Word, PowerPoint
• Strong problem solving, analytical, and interpersonal skills
• Must have customer service experience

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.