Administrative Support Team Associate, Menlo Park - Part Time

Macy's; Edison (NJ); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Merchandise discounts

Performance-based incentives

401(k) match

Employee Assistance Program

Job summary

Macy's is seeking an Administrative Support Team (AST) Colleague in Edison, New Jersey. This full-time role involves maintaining organized office operations, managing schedules, and overseeing HR-related functions. Ideal candidates possess strong communication skills and flexibility, with 1-2 years of related experience.

Enjoy a dynamic work environment with competitive pay, merchandise discounts, and comprehensive health benefits, as well as opportunities for growth and community involvement.

Qualifications

• 1-2 years of related experience required.
• Ability to read and understand employment policies in English.
• Comfortable communicating and collaborating with customers.

Responsibilities

• Ensure smooth operations in the Store Management Office.
• Handle new-hire paperwork and onboarding processes.
• Act as an HR liaison and support scheduling operations.

Skills

Strong communication skills

Flexibility and adaptability

Experience with administrative tasks

Ability to handle electronic devices

Job description

*Be part of an amazing story*

Macy's is more than just a store. It has captured the hearts and minds of America for more than 160 years through innovations and traditions, unforgettable events like the Macy's 4th of July Fireworks, and the spirit of the Thanksgiving Day Parade. Those moments make Macy's a special place to work.

Job Overview

As an Administrative Support Team (AST) Colleague, you ensure that the store runs smoothly behind the scenes. You maintain an organized Store Management Office, support daily operations, and coordinate internal communications. Your responsibilities include overseeing scheduling, managing cash office operations, facilitating the new‑hire onboarding process, supporting colleague engagement, maintaining store recognition programs, distributing reports, balancing the vault, and supporting maintenance requests. You are the primary point of contact for both store colleagues and leadership, acting as an HR liaison and ensuring a well‑organized, professional store environment.

Full‑time colleagues are typically scheduled for thirty or more hours per week, while part‑time colleagues are scheduled for twelve to twenty‑four hours per week. All schedules include weekend shifts. Hours depend on business needs and colleague availability.

Key Responsibilities

• Maintain an organized Store Management Office and keep all office supplies and documentation up to date.
• Handle administrative and human‑resources functions, including new‑hire paperwork, onboarding, and training sessions.
• Coordinate internal communications and serve as a liaison for HR‑related matters.
• Oversee scheduling and manage cash office operations.
• Support colleague engagement initiatives and maintain store recognition programs.
• Distribute regular reports, balance the vault, and support maintenance requests.

Who You Are

• Flexible availability, including days, evenings, weekends, and holidays, with regular, dependable attendance and punctuality.
• Strong communication skills with customers, co‑workers, and supervisors.
• Ability to read and understand employment policies and safety rules/procedures in English.
• Comfortable communicating and collaborating with customers and colleagues.
• Ability to meet daily sales goal challenges.
• Enjoy meeting people, learning about them, and sharing information.
• Resourceful and eager to start new ventures; adaptable to changing priorities; able to work independently and with a team.
• Comfortable handling electronic devices.
• One to two years of related experience required.

Essential Physical Requirements

• Talk, lift, constant moving, standing, and reaching with arms and hands.
• Standing for at least two consecutive hours, lifting at least 25 lbs., stooping, kneeling, crouching, and climbing ladders.
• Reaching, including above eye level.
• Requires close vision, color vision, depth perception, and focus adjustment.
• Frequent use of computers and other technology, including handheld equipment and cash registers, to process register transactions.

What We Can Offer You

Join a team where work is as rewarding as it is fun! We offer a dynamic, inclusive environment with competitive pay and benefits. Enjoy comprehensive health and wellness coverage and a 401(k) match to invest in your future. Prioritize your well‑being with paid time off and eight paid holidays. Grow your career with continuous learning and leadership development. Build community through Colleague Resource Groups and volunteer opportunities.

• Merchandise discounts
• Performance‑based incentives
• Annual merit review
• Employee Assistance Program with mental‑health counseling and legal/financial advice

Full menu of benefits offerings is available at https://employeeconnection.net/CareerSiteMedia/2024_2025_Hourly_BAAG_Macys_Bloomingdales.pdf.

About Us

This is a great time to join Macy's! Whether you help a customer find the perfect gift, streamline operations in a distribution center, enhance the online shopping experience, or design a balloon for the Thanksgiving Day Parade, you will help create memorable moments in people’s lives.

Macy's Inc. is an Equal Opportunity Employer, committed to an inclusive work environment.