Administrative Support Supervisor

American Bankers Insurance Company of Florida; Mount Juliet (TN); On-site; USD 44,000 - 72,000; Full time

Job summary

Assurant in Mt Juliet, TN is seeking an Administrative Assistant Supervisor to provide high-level administrative support to site and senior leadership. This onsite role coordinates schedules, reporting, office operations, and employee engagement while driving organization and professionalism across the site.

The role oversees day-to-day administrative operations, supports budget tracking and procurement activities, and collaborates with internal departments and vendors to ensure operational

Qualifications

• High school diploma or equivalent is required.
• 3+ years of administrative support experience, preferably supporting senior leaders or executives.
• Proficiency with Microsoft Office Suite including Outlook, Word, Excel and PowerPoint.
• Strong calendar management, meeting coordination, and organizational skills.
• Excellent written and verbal communication skills with professional interaction across all levels of the organization.
• Ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality.

Responsibilities

• Lead and oversee administrative support activities, including workload prioritization, task delegation, and process coordination.
• Manage complex calendars, meetings, and events for site and senior leadership, including scheduling, travel arrangements, and follow-up actions.
• Coordinate leadership meetings, employee events, recognition programs, and site initiatives.
• Prepare reports, presentations, dashboards, spreadsheets, and executive communications.
• Maintain records, trackers, and administrative systems to support efficiency and compliance.
• Assist with purchase orders, invoice processing, expense reporting, and budget tracking.

Skills

Calendar management

Microsoft Office Suite

Communication skills

Organization

Attention to detail

Executive support

Discretion

Education

High school diploma

Associate's or Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

The Administrative Assistant Supervisor provides high-level administrative support to site and senior leadership while overseeing day-to-day administrative operations. This role serves as a key business partner, ensuring seamless coordination of schedules, communications, reporting, office operations, and employee engagement activities. As the primary point of contact for administrative and office-related matters, this individual drives organization, efficiency, and professionalism across the site while supporting business priorities and fostering a positive workplace experience. This is an onsite role in our Mt Juliet TN facility.

Duties and responsibilities

• Lead and oversee administrative support activities, including workload prioritization, task delegation, process coordination, and quality assurance
• Manage complex calendars, meetings, and events for site and senior leadership, including scheduling, logistics, travel arrangements, visitor coordination, technology needs, and follow-up actions
• Coordinate leadership meetings, employee events, recognition programs, volunteer activities, and other site initiatives
• Prepare reports, presentations, dashboards, spreadsheets, meeting materials, and executive communications
• Maintain accurate records, trackers, documentation, and administrative systems to support operational efficiency and compliance
• Assist with purchase orders, invoice processing, expense reporting, budget tracking, and other administrative finance activities
• Serve as the primary contact for office administration, facility support, visitor management, and workplace-related inquiries
• Coordinate office supplies, workspace organization, and interactions with internal departments and external vendors
• Support cross-functional communication and collaboration with employees, leadership, and business partners
• Maintain confidentiality while managing sensitive information, special projects, and other administrative initiatives

Requirements

• High school diploma or equivalent
• 3+ years of administrative support experience, preferably supporting senior leaders or executives
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Strong calendar management, meeting coordination, and organizational skills
• Excellent written and verbal communication skills with the ability to interact professionally across all levels of the organization
• Proven ability to manage multiple priorities, adapt to changing business needs, and exercise sound judgment in a fast-paced environment
• Experience preparing reports, presentations, meeting materials, and executive support documentation
• Ability to maintain confidentiality and handle sensitive information with discretion

Desired skills/experience

• Associate's or Bachelor's degree
• Experience supporting senior leaders within a manufacturing or industrial environment
• Experience coordinating executive travel, conferences, off-site meetings, and large-scale events
• Advanced PowerPoint and Excel skills, including reporting, data tracking, and presentation development
• Experience with expense management, purchasing, and enterprise scheduling systems

Pay Range: $43,600.00 - $71,800.00. Any posted pay range considers a wide range of compensation factors, including candidate background, experience and work location, while also allowing for salary growth within the position.

If there is no posting end date listed then this is a pipeline requisition, and we will continue to collect applications on an ongoing basis.

Culture

What’s the culture like at Assurant? Our unique culture is a big reason why talented people choose Assurant. Named a Best/Great Place to Work in 14 countries and awarded the Fortune America’s Most Innovative Companies recognition, we bring together top talent around the world. Although we have a wide variety of skills and experiences, we share common characteristics that are uniquely Assurant. A passion for service. An ability to innovate in practical ways. And a willingness to take chances. We call our culture The Assurant Way.

We work with the world’s top brands to make smart devices simpler. Vehicles last longer. Homes more secure. Problems easier to solve. And we volunteer in communities all over the globe to help the world become a greener, better place. We come from a variety of countries, cultures, and backgrounds. But we’re united by our enduring values of common sense, common decency, uncommon thinking, and uncommon results.

Company Overview

Assurant is a leading global business services company that supports, protects, and connects major consumer purchases. A Fortune 500 company with a presence in 21 countries, Assurant supports the advancement of the connected world by partnering with the world’s leading brands to develop innovative solutions and deliver an enhanced customer experience through mobile device solutions, extended service contracts, vehicle protection services, renters insurance, lender-placed insurance products, and other specialty products.

AI and Biometric Usage

Assurant supports the responsible use of Artificial Intelligence (AI), but we want to know the real you. Visit the AI Usage Guidelines page to understand what we expect from applicants regarding their use of AI during the application process. Since we would like to know the real you, we require that all of our virtual interviews be conducted on video. Employment is contingent upon completion of a required identity verification process, which may include biometric technology, where permitted by applicable law and subject to applicable notice and consent requirements. See the privacy Notice to learn about Assurant’s privacy practices, including our use of AI-enabled technology autonomous decision making, and biometric information.

Equal Opportunity Statement

Assurant is an Equal Employment Opportunity employer and does not use or consider race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law in employment decisions.