Administrative Support (Student) (FWS)

American University; Washington (District of Columbia); Remote; USD 25,000 - 27,000; Part time

Job summary

American University in Washington, DC, is seeking an Administrative Support Specialist (FWS) to assist the School of International Service's Global Inquiry Department. The Administrative Specialist will assist with project-based organizational tasks: data collection, maintaining inbox, and front office coverage.

This part-time role offers 5–10 hours per week with flexibility for remote work; evening or in-person events may be required.

Qualifications

• High School Diploma or equivalent.
• Strong written and verbal communication skills.
• Excellent time management skills.
• Ability to work self-sufficiently on assigned tasks.
• Knowledge of Excel, SharePoint, Teams, Outlook.
• Must conduct paper filing tasks in addition to digital duties.
• AU Graduate student preferred.

Responsibilities

• Assist with event logistics.
• Maintain a registration list.
• Create and run an event webpage, and/or run technology for virtual events.
• Research and compile relevant professional development and employment opportunities for program students.
• Assist with marketing campaigns and website maintenance.
• Other duties as determined by the Department Manager.

Skills

Strong written and verbal communicatie

Excellent time management

Self-sufficiency

Education

High School Diploma or equivalent

AU Graduate student preferred

Tools

Excel

SharePoint

Teams

Outlook

Job description

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community.

This position is available only to enrolled American University students.

Most student positions at American University are eligible to use Federal Work Study (FWS) awards, with a few exceptions. FWS funds cannot be applied to janitorial, construction, partisan or sectarian positions. For information or questions regarding FWS funds, please contact American University's Office of Financial Aid.

Department: School of International Service

Time Type: Part time

FLSA Status: Non-Exempt

Job Description: Summary

The Administrative Support Specialist FWS students will work with the Department Manager for the School of International Service’s Global Inquiry Department. The Administrative Specialist will assist with project-based organizational tasks: including, but not limited to data collection, maintaining inbox, front office coverage.

Essential Functions

• Assist with event logistics.
• Maintain a registration list.
• Create and run an event webpage, and/or run technology for virtual events.
• Research and compile relevant professional development and employment opportunities for program students.
• Assist with marketing campaigns and website maintenance.
• Other duties as determined by the Department Manager.

Position Type/Expected Hours of Work

5 to 10 hours per week. Remote work flexibility, based upon need. May require occasional evening, in-person or virtual, event attendance.

Salary Range

$18.40 - $19.5 per hour.

Required Education and Experience

• High School Diploma or equivalent.
• Strong written and verbal communication skills.
• Excellent time management skills.
• Ability to work self-sufficiently on assigned tasks.
• Knowledge of Excel, Sharepoint, Teams, Outlook, etc.
• This student must be dependable, organized, and skilled with the Microsoft Office suite.
• The student must also be able to conduct paper filing tasks, not all responsibilities will be digital.

Preferred Education and Experience

• AU Graduate student preferred.
• Prior administrative support experience is helpful.
• Experience with data analysis.
• Commitment to develop accessible materials for diverse student body.
• Prior office experience is helpful.

Additional Eligibility Qualifications

• These qualifications would contribute to being successful in this position.
• Some candidates may feel that they must have all the skills and experience before applying; we remind you that this is not the case.
• We will consider other relevant qualifications when evaluating your application for this position.

Other Details

This position is available only to enrolled American University students.

Additional Requirement

This position is restricted to students with a Federal Work Study Award.

American University is an E-Verify employer. Visit https://www.american.edu/hr/ for additional information about American University employment and benefits.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

American University is a student centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world.