Administrative Support Specialist (Secret Clearance)

Inflow NS; Alexandria (VA); On-site; USD 52,000 - 76,000; Full time

Job summary

Inflow NS, a national security services firm, is seeking an administrative professional to support the DoD Office of the Inspector General. The role is onsite in Alexandria, VA, five days a week, requiring an active Secret clearance.

You will handle executive correspondence, calendar management, document review, and meeting support, along with general office duties and special projects as needed. The ideal candidate brings strong Microsoft Office skills, exceptional proofreading, and meticulous

Qualifications

• 2+ years of administrative experience; 4 years with no degree.
• Proficient in Microsoft Office Suite.
• Excellent grammar, proofreading, and editing skills.
• Strong focus and attention to detail.
• Active Secret clearance.

Responsibilities

• Prepare and manage electronic and printed correspondence.
• Review incoming mail and process accordingly.
• Review draft policy documents for style and format.
• Review, distribute, and update staff actions in the document tracking system.
• Disseminate announcements/information and respond to staff inquiries.
• Provide proofreading assistance.
• Provide meeting support, planning, and minutes.
• Manage Outlook calendars and schedule appointments/meetings/interviews.
• Monitor office supplies and process supply requests.
• Draft and organize data for technical and non-technical documents.
• Respond to emails, calls, and visitor inquiries.
• Escort visitors and coordinate meeting logistics.
• Prepare rosters and post to SharePoint or distribute.
• Upload documents into SharePoint/tracking system.
• Other duties as assigned.

Skills

Proficient in Microsoft Office Suite

Proofreading/Editing

Attention to detail

Communication skills

Education

AS or AA degree

BS/BA degree desired

Tools

SharePoint

Outlook

Microsoft Office

Job description

What company will I be working for?

You will be working for a national security services firm, providing cutting-edge services across DoD and other agencies. At Inflow, we believe in making it matter for every employee, every customer, and every mission we support. That means that we put employees first, providing both innovative benefits and great technology. Check out https://inflow-ns.com/inflowees to learn more about what it’s like to be an Inflowee.

Who will I be working with?

In support of Inflow's contract with the Government, you will be working alongside Government civilians and other Government contractors. You will be supporting the Office of the Inspector General (OIG) for the Department of Defense (DOD).

What level Clearance do I need?

You must possess an active Secret clearance.

What will I be doing?

In this position you will be a part of a team of administrative, operational, and technical professionals working to support the DoD Office of the Inspector General and various components. You will be providing quality administrative support to supervisors, handling executive correspondence, performing minor research tasks, fielding phone calls, greeting guests, filing, purchasing office supplies, and working on special projects as needed. In this position you will:

• Prepare and manage electronic and printed correspondence
• Review incoming mail and process accordingly
• Review draft policy documents for style and format
• Review, distribute, and update staff actions in the document tracking system
• Disseminate announcements/information and respond to and assist staff with inquiries
• Provide assistance in proofreading documents
• Provide meeting support, planning, and producing minutes
• Assist in managing Outlook calendars and if necessary, scheduling and tracking appointments, meetings, or interviews
• Monitor office supply levels, prepare office supply requests, to include supply requests received from staff members
• Draft, edit, and organize data for complex technical and non-technical documents and briefings
• Respond to e-mails, telephone calls, customer visits, or correspondence
• Escort visitors to and from the visitor center, create meeting schedules, assist with room reservations, and meeting communication requirements, e.g., video and telephone teleconferences
• Prepare rosters and post to SharePoint or distribute
• Upload required documents into SharePoint or tracking system
• Other duties as assigned

What experience, training, and education do I need?

You mustmeet theminimumrequirements:

• 2+ years of experience or 4 years of experience without a degree
• Highly proficient in Microsoft Office Suite
• Excellent grammar, proofreading, and editing skills
• Strong focus and attention to detail
• Active Secret clearance

The following is preferred:

• AS or AA degree or equivalent experience. BS / BA Degree highly desired.

Where is the client site that I would be working for?

You will be working in Alexandria, VA. Address disclosed after your clearance is verified. This position is onsite 5 days a week.

Inflow is an EEO/Affirmative action employer and is committed to hiring and retaining a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

By submitting your application for a position at Inflow, you acknowledge and consent to our participation in the E-Verify program. If selected for hire, you will be required to provide specific documentation to establish your identity and eligibility to work in the United States, as required by federal law.