Administrative Support Specialist - Prairieland FS - Taylor, MO

FS System; Missouri; On-site; USD 35,000 - 45,000; Full time

Job summary

Join a leading company as an Administrative Support Specialist in Taylor, Missouri. This role involves providing vital customer service and administrative support, ensuring efficient office operations through organizational skills, attention to detail, and strong communication. Enjoy a robust benefits package, fostering a supportive work environment.

Benefits

401(k) & Employer Match

Fully Funded Pension

Health Savings Account (HSA)

Life Insurance

Disability Insurance

Identity Protection

Qualifications

• Minimum of two years of experience in an administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.

Responsibilities

• Provide customer service, marketing, and administrative support.
• Processes and records payments and manages billing transactions.
• Enter and update information in databases and maintain filing systems.

Skills

Organizational skills

Attention to detail

Customer Service

Multitasking

Education

High school diploma or equivalent

Associate's or bachelor's degree in business administration or a related field

Tools

Microsoft Office Suite

Job description

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Administrative Support Specialist - Prairieland FS - Taylor, MO

Company: Prairieland FS, Inc

City: Taylor

State: MO

At Prairieland FS, you have the opportunity to make an immediate impact. Working with the industry's top professionals, you'll develop new expertise through varied job experiences and company-sponsored training programs. And you'll be recognized and rewarded for your contributions. Plus, FS believes in attracting and retaining diverse talent. You can contribute your unique experiences and background to build a community that fosters mutual respect and meaningful relationships.

PURPOSE AND SUMMARY STATEMENT

The Administrative Support Specialist provides customer service, marketing, and administrative support to the location manager and other personnel, ensuring efficient office operations by managing communications, scheduling meetings, maintaining office supplies, and assisting with various administrative tasks.

This role requires excellent organizational skills, attention to detail, and the ability to work in a fast-paced environment.

ESSENTIAL JOB FUNCTIONS

• Processes and records payments on accounts, prepares and reconciles daily deposits with the sales report, and ensures deposits are credited to the company’s bank account daily.
• Records billing transactions in accounting systems and ensures accuracy and consistency in billing processes.
• Gathers purchase orders, sales tickets, delivery tickets, load-out documents, and charge slips to compile data and generate invoices using computer-based programs and software.
• Enter and update information in databases, spreadsheets, and other systems.
• Ensures accurate pricing, maintains current price lists, and keeps precise records and documentation as required.
• Manages and tracks inventory by organizing physical counts, reconciling discrepancies, reviewing shipping documents and bills of lading to verify products received, returned, or transferred, and recording all product movements and transactions.
• Assists with the distribution of monthly customer statements.
• Provide general administrative support to team members, including copying, scanning, and mailing documents.
• Assist with preparing for meetings as needed.
• Ensure compliance with company policies and procedures.
• Demonstrates strong attention to detail, efficiently prioritizes daily tasks, and utilizes organizational skills to manage constantly evolving demands.
• Manage office operations, including maintaining supplies, coordinating with vendors, and ensuring the office environment is well-maintained.
• Answer and direct phone calls, respond to emails, and professionally greet visitors. Act as the point of contact for internal and external communications.
• Prepare, edit, and format documents, reports, and presentations. Maintain electronic and paper filing systems.

OTHER JOB FUNCTIONS

• Follows GROWMARK’s Code of Conduct and Corporate Compliance Program, Environmental Health and Safety, OSHA, and DOT policies and procedures as they apply.
• Follows Environmental Health and Safety, OSHA, and DOT policies and procedures as they apply.
• Comply with the uniform policy and uphold a professional appearance.
• Performs all other duties as assigned.

REQUIREMENTS

Educations and Experience

• A high school diploma or equivalent is required. An associate's or bachelor’s degree in business administration or a related field is preferred.
• Minimum of two (2) years of experience in an administrative role or a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication skills, with a professional demeanor.
• High attention to detail and accuracy in all tasks.
• Ability to work effectively as part of a team and collaborate with teammates at all levels.
• Ability to identify and address issues in a proactive manner.
• Strong customer service skills, with the ability to interact professionally with customers and teammates.
• High level of integrity and ability to handle confidential information.

Core Competencies

Demonstrated core competencies, including business knowledge, collaboration, communication, customer focus, decision-making, and skill development.

Other Requirements

• Must have a valid driver’s license and satisfactory driving record.
• Ability to work hours other than those considered normal at various times throughout the year to meet deadlines and demands.
• The role may require occasional travel to other company locations or industry events, with the ability to travel independently and stay overnight as needed.
• Ability and willingness to participate in required training, including education on GROWMARK’s policies and procedures and additional training related to the position’s requirements.

Physical Demands

Lifting/Carrying Frequency Pushing/Pulling Frequency

Under 10 lbs. Frequently Under 10 lbs. Frequently

11-20 lbs. Frequently 11-20 lbs. Frequently

21-50 lbs. Frequently 21-50 lbs. Frequently

51-100 lbs. Occasionally 51-100 lbs. Occasionally

Over 100 lbs. Not Applicable Over 100 lbs. Not Applicable

Twisting/Turning Frequency Driving Frequency

Bend Frequently Automatic Trans Not Applicable

Climb Frequently Standard Trans Frequently

Crawl Frequently

Kneel Frequently Elements Frequency

Reach Outward Frequently Exposure to Cold Frequently

Reach Over HeadFrequently Exposure to Heat Frequently

Reach Over Shoulder Frequently Exposure to dust, dirt, debris Frequently

Sit Frequently Exposure to chemicals Frequently

Squat Frequently Exposure to high noise levels Frequently

Stand Frequently Working from heights Frequently

Walk-Normal Surfaces Frequently

Walk-Slippery Surfaces Frequently Other

Walk-Uneven Surfaces Frequently Keyboard/Ten Key Frequently

Fine Dexterity Frequently

Handling (grasping, holding) Frequently

Repetitive Motion – Hands Frequently

Repetitive Motion – Feet Frequently

EMPLOYEE MISSION STATEMENT

Prairieland FS, Inc. strives to provide a Total Rewards package that delivers exceptional pay for exceptional performance, recognizes your dedication to our mission, and helps us attract and retain the highest caliber of talent.

We are an equal opportunity employer.

Issue Date: 2/10/2025

Job Title: Administrative Support Specialist

Prairieland FS, Inc. is an equal opportunity employer, always looking for hardworking individuals to join our team.

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SECURING YOUR FUTURE, ONE BENEFIT AT A TIME.

Our benefits packages aredesigned to support every aspect of our employees’ well-being—from health plans to life insurance, robust retirement plans, and more.We provide benefits that meet their needs today while also ensuring a secure future.

Offerings may include, but are not limited to:

UNITED STATES:

• Fully Funded Pension*
• 401(k) & Employer Match
• HSA & Employer Contributions
• Life Insurance
• Disability
• Identity Protection

*The pension plan is subject to individual company participation. Those who do not participate in the pension plan enjoy a higher 401(k) employer match.

**Some benefits are subject to the hiring company.

CANADA:

• RRSP
• Life Insurance
• Disability

*Benefit eligibility may be dependent on employment type