Administrative Support Specialist - Parks & Recreation - Part-Time

City-of-Wildwood; Florida; Vor Ort; USD 17.000 - 22.000; Teilzeit

Zusammenfassung

City of Wildwood is seeking a part-time Administrative Support Specialist to assist the Parks & Recreation Office Manager and staff with room rentals across city facilities, handle customer service for events, and manage inquiries. The role includes scheduling, data entry, and occasional evenings/weekends to support city events and programs.

Qualifications include a high school diploma or GED and at least one year of related experience; Parks & Recreation experience is preferred.

Qualifikationen

• High School Diploma or GED required.
• 1 year of increasingly responsible related experience.
• Parks & Recreation experience preferred.

Aufgaben

• Answers phones and greets the public, providing customer service.
• Provides administrative support to departmental staff.
• Responds to inquiries and resolves administrative issues.
• Drafts and edits correspondence, reports, memoranda and other material.
• Enters data into databases and uses various computer applications.
• Maintains filing systems and control records.
• Assists with managing rentals/bookings of Parks & Recreation facilities.
• Maintains rental schedule and communicates event needs or changes.
• Assists in planning City events and programs.
• Works occasional evenings and weekends as department needs.
• Receives the public and answers questions; refers to appropriate staff.
• Conducts building walk-throughs with renters prior to events.
• Enforces rental rules and regulations.
• Performs other tasks as assigned.

Kenntnisse

Customer service

Phone answering

Verbal communication

Written communication

Editing

Data entry

Database management

Filing

Scheduling

Event planning

Customer interaction

Site walk-throughs

Policy enforcement

Ausbildung

High School Diploma or GED

1 year related experience

Parks & Recreation experience preferred

Tools

Computer literacy

Jobbeschreibung

HOURS ARE NOON-5 P.M., MONDAY-FRIDAY

The Administrative Support Specialist will assist the Parks & Recreation Office Manager and departmental staff with City-wide room rentals, including the City of Wildwood Community Center, Municipal Services Complex, Oxford, MLK, ball fields and other community spaces such as the City Hall courtyard. The part-time Support Specialist will provide customer service support for special events, including website and social media updates, answering phones, etc.

• Performs routine clerical work in answering phones, receiving the public, and provide customer service
• Provide administrative support to departmental staff
• Respond to inquiries and resolve administrative issues that may arise
• Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy and completeness
• Create, maintain, organize and enter information into databases and use various computer applications
• Responsible for maintaining filing systems, control records, and indexes using moderate independent judgment as directed
• Assist with managing rentals/bookings of City's Parks & Recreation facilities
• Maintains rental schedule and communicates event needs and/or changes to the office manager or appropriate staff
• Assists in planning and preparation of City events and programs
• Ability to work occasional evenings and weekends based on department needs
• Receives the public and answers questions; responds to inquiries from employees, citizens, and other and refers, when necessary, to appropriate persons
• Conducts building walk-throughs with potential renters or upon request from patrons prior to events
• Adheres to Facility Rentals Standard Operating Procedures; enforces and communicates rental rules and regulations to the public
• All other tasks as assigned

• High School Diploma or GED equivalent
• One (1) year of increasingly responsible related experience
• Previous Parks & Recreation experience preferred
• Must have a valid Florida Driver's License
• Working knowledge of computers and electronic data processing
• Ability to effectively communicate both verbally and written
• Ability to effectively handle stressful situations