Administrative Support Specialist I - GMCD Code Enforcement

Collier County Realty Corp; Naples (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

Collier County seeks a detail-oriented clerical/administrative assistant to support an assigned Division. You will prepare diverse documents, maintain records, enter data into databases, and assist visitors and callers with information.

The role involves processing notices, scheduling hearings, and providing backup on priority tasks within a collaborative office environment.

Qualifications

• High school diploma or GED required.
• One year of related experience preferred.
• Fingerprinting may be required for employment.

Responsibilities

• Prepares division records, reports and forms; proofreads for accuracy and completeness.
• Researches, assembles and compiles information for documents; reviews legal docs.
• Enters data into databases; generates reports and listings from systems.
• Schedules hearings and pre-hearing meetings; sets up equipment for in-person sessions.
• Receives visitors/calls, provides information and directs to appropriate staff.

Skills

Data entry

Clerical support

Records management

Customer service

Fingerprinting

Education

High school diploma or GED

Job description

Job Summary

Collier County strives to be an employer of choice, and many of our employees build long-term careers with us. The salary listed in the job description reflects the full pay range for this position, from entry level through advanced career stages.

Job Summary

Collier County strives to be an employer of choice, and many of our employees build long-term careers with us. The salary listed in the job description reflects the full pay range for this position, from entry level through advanced career stages.

NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.

Provides clerical and administrative support to an assigned Division. Work involves preparing a variety of documents such as operational and administrative forms, reports, records and summaries; entering data and retrieving information from division databases; maintaining automated and manual files; and assisting callers and/or visitors.

Essential Functions

• Prepares division records, reports and forms; prepares correspondence and letters; receives documents and/or retrieves information from drafts, summaries, databases or other source documents; and incorporates information into prepared materials; and proofreads for accuracy and completeness. Copies and distributes documents as appropriate.
• Prepares and processes hearing agendas, hearing notices, public notices; prepares and processes program/operational documents (permits, work orders, applications, agreements, deeds, project records, etc.); research, assemble and compile information needed to complete documents. Reviews and proofreads legal decisions and documentation.
• Establishes, updates and maintains information in automated information systems; enters operational, account, and/or program information into databases; retrieves data from databases; creates new spreadsheets/files; and purges old data; research information from databases as requested; generates reports, logs and listings from databases; may include scanning paper documents into digital database.
• Schedules hearings and pre-hearing meetings.
• Sets up equipment for in-person hearings, assists with exhibits.
• Receives and assists visitors and/or callers; provides information; and/or directs visitor/caller to appropriate staff member or Division.
• Prepares and maintains Division files and records to include files of Division correspondence, program records, legal documents, etc.; photocopies documents and distributes and/or files; and requests information from other Divisions as necessary to complete Division records/files.
• Receives, dates and distributes incoming mail; prepares and proofreads outgoing mail.
• Supports a collaborative office environment and provides backup on priority tasks when team members are absent.

Minimum Qualifications

• High school diploma or GED required.
• One (1) year of related experience.
• Fingerprinting required.

Supplemental information

• Salary offers above the minimum of the pay grade may be considered based on qualifications.
• Essential Employees may be required to work during an undeclared emergency and/or declared emergency. On an incident-by-incident basis, the County’s Administrative Office will make the determination as to who will be required to work.
• This job posting is not intended to be all-inclusive list of responsibilities, skills or working conditions associated with the position.

Collier County is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any status protected by applicable law. In accordance with the Americans with Disabilities Act, reasonable accommodations are available to qualified individuals with disabilities. Veterans’ Preference is provided to eligible applicants in accordance with Florida law.

Collier County BCC offers a variety of benefits to both regular full and part-time employees. For information, click here to view the comprehensive benefits package we have to offer when you join our team.