Contract Administration Specialist

Collier County Realty Corp; Naples (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Collier County in Naples, FL seeks a contract administrator to oversee maintenance, construction, and service contracts, ensuring compliance with procedures, laws, and contract specs.

You will coordinate bid processes, monitor budgets, and provide guidance to contractors and county staff.

Experience with public procurement and fingerprinting required.

Qualifications

• Bachelor’s degree required.
• Three (3) years of related experience.
• Candidates without a related degree should possess an additional four (4) years of related experience.
• Fingerprinting required.

Responsibilities

• Coordinates and administers management of maintenance and service contracts for compliance.
• Prepares bid packages and conducts pre-bid meetings to support procurement.
• Monitors project budgets and expenditures to ensure alignment with approved funds.
• Provides technical guidance to contractors, consultants, and county staff.

Skills

Contract management

Budgeting

Attention to detail

Education

Bachelor’s degree

Job description

Job Summary
Collier County strives to be an employer of choice, and many of our employees build long-term careers with us. The salary listed in the job description reflects the full pay range for this position, from entry level through advanced career stages.

Job Summary
Collier County strives to be an employer of choice, and many of our employees build long-term careers with us. The salary listed in the job description reflects the full pay range for this position, from entry level through advanced career stages.

NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.
Coordinates and administers work involving the review and oversight of various maintenance, construction, and service contracts to ensure compliance to procedures, rules and regulation, and manage and monitor for compliance with all applicable laws, standards and contract specifications.

Essential Functions

• Receives requisitions for contract purchases; analyzes and checks for specifications and adherence standards; writes invitations for bids and specifications, road construction and maintenance materials.
• Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; interprets plans and specifications; research plat books as needed; initiates any actions necessary to correct deviations or violations.
• Consults and provides input to Division management or other officials to review status of maintenance projects, review/resolve problems, receive advice/direction, and provide recommendations.
• Develops drawings, plans and specifications associated with proposed projects; defines maintenance needs; determines maintenance solutions; reviews plans for compliance with applicable laws, codes and standards.
• Reviews plans, designs and specifications pertaining to maintenance projects; develops maps associated with approved maintenance projects; makes recommendations concerning improvements, modifications and/or other aspects of maintenance projects.
• Prepares and administers contract budgets; submits justifications for budget requests; monitors expenditures to ensure compliance with approved budget.
• Participates in the bidding and contracting of services; prepares bid packages; conducts pre-bid and pre-construction meetings; makes recommendations to Boards regarding selection of vendors and awarding of contracts; compiles language for contracts and specifications packages.
• Administers and coordinates work performed by consultants, contractors, or other service providers; administers annual maintenance contracts; monitors work to ensure compliance with terms of contract.
• Prepares executive summaries for presentation to Board of County Commissioners, Planning Commission, or other officials.
• Provides technical advice, information, and assistance concerning maintenance project issues and other issues to contractors, consultants, County staff, public agencies, or others; responds to questions or complaints; assists in resolving maintenance contract issues or conflicts involving project participants; recommends and/or assists solutions to problems.
• Coordinate maintenance contracts with other Divisions, consultants, contractors, sub-contractors, utility companies, state agencies, outside agencies, or others as needed; coordinates with utility engineering staff to identify location of existing utilities.
• Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new construction methods, materials, trends, and advances in the profession; reads professional literature; attends workshops and training sessions as appropriate.
• Monitor inventory of division equipment and supplies; ensures availability of adequate materials to conduct projects and work activities.
• Maintains files/records of maintenance contracts, construction drawings, and other divisional records.
• Performs other related duties as required.

Minimum Qualifications

• Bachelor’s degree required.
• Three (3) years of related experience.
• Candidates without a related degree should possess an additional four (4) years of related experience.
• Fingerprinting required.

Supplemental information

• Salary offers above the minimum pay grade may be considered based on qualifications.
• Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.
• This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.

Collier County is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any status protected by applicable law. In accordance with the Americans with Disabilities Act, reasonable accommodations are available to qualified individuals with disabilities. Veterans’ Preference is provided to eligible applicants in accordance with Florida law.