Administrative Support Specialist (.5 FTE) - CO

Educational Service Center of Central Ohio (ESCCO)); Delaware (OH); Presencial; USD 32.000 - 35.000; A tiempo parcial

Descripción de la vacante

The Dublin City Schools Central Office in Delaware, Ohio is seeking an Administrative Support Specialist (0.5 FTE) to assist executives and staff with clerical work, data management, scheduling, and communications. The role emphasizes confidentiality, accuracy, and efficient use of Word, Google and Excel to support district operations.

Responsibilities include preparing board communications, maintaining budgets and records, coordinating meetings, and liaising with staff and external partners.

Formación

• Associate degree or higher in business administration or related area preferred.
• Excellent knowledge of Word, Google and Excel spreadsheets.
• Three to five years of successful experience as a secretary preferred.
• Ability to greet and interact with public, students and staff by phone and in person.
• Ability to collaborate with others, handle confidential matters, set priorities, multi-task and work under pressure with an attention to detail.
• Strong written and oral communication skills.
• Self-motivator, with ability to work with little direction.
• Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.

Responsabilidades

• Maintains confidentiality regarding information.
• Prepares communications for the Board of Education, including agenda information and weekly reports.
• Handles inquiries/concerns from staff or parents and screens calls; records messages.
• Manages district budget, accounts, petty cash and requisitions for general and grant funds.
• Maintains files and time sheets and related forms across the department.
• Maintains electronic and paper records and prepares reports; works with Excel.
• Maintains appointment schedules and arranges conferences and travel for administrators.
• Prepares and disseminates materials to the district via email and other tech.
• Interacts with outside businesses and vendors; prepares contracts and materials.
• Uses software to design forms, presentations, databases and publications; conducts research and project management.
• Keeps current with state/federal rules and provides forms for specialized programs.
• Maintains records and arranges tutors for home instruction services.
• Assists CCP by managing roster information and coordinating supplies.
• Understands administrative rules and helps enforce them; ensures student safety.
• Establishes professional relationships and maintains confidentiality.
• Other duties as assigned by the Superintendent.

Conocimientos

Communication skills

Public interaction

Time management

Attention to detail

Self-motivation

Educación

Associate degree or higher in business administration or related area

Herramientas

Word

Google

Excel

Descripción del empleo

Administrative Support Specialist (.5 FTE) - CO

Dublin City Schools Central Office - Delaware, Ohio Open in Google Maps

Job Details

Job ID: 5971599
Application Deadline: Posted until filled
Posted: Oct 26, 2026 5:05 PM (UTC)

Job Description

TITLE: Administrative Support Specialist- CO
JOB STATUS: FLSA Overtime Eligible
REPORTS TO: Deputy Superintendent or his/her designee
DEPARTMENT: Academics and Student Learning
PAY RANGE: FIVE (5)
POSITION SUMMARY: To assist and relieve administrative supervisor(s) of paper work and impediments utilizing efficient methods through the use of technology so that he/she may devote maximum attention to the central problems of the Department of Academics and Student Learning and educational administration.

JOB QUALIFICATIONS:

• An Associate Degree or higher in Business Administration, or related area preferred.
• An excellent knowledge of Word, Google and Excel spreadsheets.
• Three to five years of successful experience as a secretary preferred.
• The ability to greet and deal with public, students, and school staffs courteously and appropriately, both by phone and in person.
• An ability to collaborate with others, handle confidential matters, set priorities, multi-task and work well under pressure with an attention to detail.
• Strong written and oral communication skills.
• Self-motivator, with ability to work with little direction.
• Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.

ESSENTIAL DUTIES:

• Maintains respect and security at all times relating to strict confidential matters regarding information to and from legal counsel, Board of Education, employees, evaluations, resumes, letters, checks and collection of money.
• Prepares communications for the Board of Education, including agenda information and weekly Board of Education reports and updates.
• Handles inquiries/concerns from staff members or parents requesting appointments. Interacts and listens to legitimate concerns and makes appropriate referrals. Places, receives and screens telephone calls and records messages.
• Maintains budget and accounts as well as the district credit card and Petty Cash checking account for the Deputy Superintendent or his/her designee. Responsible for the input and management of requisitions relating to the general fund, special account(s) and grant monies. Maintains substitute/stipend information throughout each school year.
• Retains current files, verifies various forms for the Department of Academics and Student Learning staff relating to time sheets, authorization for absence forms, professional leave forms, conference registration forms, stipend information and mileage forms.
• Maintains electronic and paper records and files, compiles information and prepares reports for department initiatives. Has thorough knowledge of working with Excel Spreadsheets.
• Maintains a schedule of appointments and arranges for conferences and meetings. Handles conference and travel arrangements for the administrators in the Department of Academics and Student Learning.
• Prepares and disseminates materials to all areas of the school district utilizing emails, inter-departmental mail, and other technology-based communications.
• Handles requests from other agencies/schools regarding department programs.
• Corresponds and acts as liaison with outside businesses, organizations, and community members. Prepares and disseminates contracts and materials to outside agencies or vendors utilizing emails, mail, and other technology-based communications.
• Utilizes software applications to design various forms, presentations, databases and publications. Conducts research and project management, as requested.
• Keeps current with the ever-changing state/federal rules and regulations and provides current forms and documentation in regard to specialized programs (e.g. special education, limited English proficiency).
• Maintains records, compiles information and arranges tutors for home instruction services.
• Assist with College Credit Plus (CCP) by maintaining student roster information, ordering needed supplies, and collaborating with the CCP administrator.
• Has thorough knowledge of administrative rules and the ability to make decisions accordingly.
• Ensures the safety of students.
• Establishes and maintains cooperative professional relationships.
• Remains free of any alcohol or nonprescription controlled substance and abuse of any prescribed controlled substance in the workplace throughoutemployment in the district.
• Exhibits professional behavior, emotional stability, and sound judgment.
• Serves as a role model for students in how to conduct themselves as citizens and responsible, and intelligent human beings.
• Understands the legal responsibility to help instill in students the belief in, and practice of, ethical principles and democratic values.
• Maintains confidentiality and respect for confidential information at all times.
• Other duties as assigned by the Superintendent or his/her designee.

TERMS OF EMPLOYMENT: 261 days (251 work days and 10 paid holidays); 4 hours per day, excluding lunch; holidays and salary as determined by Negotiated Agreement. Work year to be established by the Board.

SALARY: starting hourly rate $23.10/HR - $25.57/HR

The qualifications listed above are intended to represent the education, experience, skill and ability levels typically needed to successfully perform the essential duties contained in this job description. The qualifications should not be viewed as individual absolute standards, but considered holistically with other position-related criteria.

The Dublin City School District is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, age, religion, national origin, ancestry, disability, veteran status, marital status, or any other status protected by law.

Position Type: Part-time

Contact Information

• Please Contact School District
• 2080 Citygate Dr
• Columbus, Ohio 43219
• Phone: [phone]
• Email: [e-mail]