Administrative Support Specialist

Valdosta Police Department; Valdosta (GA); On-site; USD 19,000 - 26,000; Full time

Job summary

Valdosta Police Department is seeking a dedicated Administrative Support Specialist to assist the Utilities Department with customer service, administrative tasks, and recordkeeping. You will answer phones, greet visitors, process service requests, and prepare letters and memoranda.

Responsibilities include dispatching field crews, maintaining files, processing work orders in Hiperweb, updating the department webpage, and assisting with outreach events and monthly reporting.

Qualifications

• Knowledge of modern office practices and procedures.
• Knowledge of city and departmental policies and procedures.
• Knowledge of computers and job-related software programs.
• Knowledge of customer service principles.
• Knowledge of basic accounting practices.
• Knowledge in prioritizing and organizing work.
• Knowledge in oral and written communication.

Responsibilities

• Answers telephone and greet visitors; provides information and assistance; refers to appropriate personnel; responds to complaints and requests for service; maintains records to ensure effective response.
• Dispatches maintenance crews in response to service requests; relays information to work crews in the field.
• Maintains department files and records.
• Prepares work orders using Hiperweb software in support of customer account adjustments.
• Records road cuts and sidewalk installations.

Skills

Customer service

Office procedures

Recordkeeping

Communication skills

Mathematical calculations

Education

High school diploma or equivalent

Tools

Hiperweb

Canva

Job description

This position is responsible for providing customer service, administrative, and departmental support for the Utilities Department.

• Answers telephone and greet visitors; provides information and assistance; refers to appropriate personnel; responds to complaints and requests for service; maintains records to ensure effective response.
• Dispatches maintenance crews in response to service requests; relays information to work crews in the field.
• Maintains department files and records.
• Prepares work orders using Hiperweb software in support of customer account adjustments.
• Records road cuts and sidewalk installations.
• Disseminates weekly standby schedule.
• Records new meters sold.
• Reconciles Bank of America transactions for 3 divisions.
• Enters GA811 Locate requests.
• Creates compliance trainings for Utilities department.
• Coordinates the Star Employee Program
• Creates content for Utilities Newsletter
• Assists with coordinating Utilities Community Outreach program events.
• Disseminates weekly maintenance schedules in the absence of the Senior Support Specialist.
• Enters purchase requisitions.
• Prepares letter, memoranda, and other correspondence.
• Performs customer satisfaction surveys.
• Creates information postings for department events using Canva software
• Submits data for monthly reports.
• Processes hydrant rentals and Environmental Truck Inspection invoices.
• Updates department’s webpage.
• Performs related duties.

Requirements

• Knowledge of modern office practices and procedures.
• Knowledge of city and departmental policies and procedures.
• Knowledge of computers and job-related software programs.
• Knowledge of customer service principles.
• Knowledge of basic accounting practices.
• Knowledge in prioritizing and organizing work.
• Knowledge in oral and written communication.
• Skill in the provision of customer services.
• Skill in the maintenance of files and records.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
• Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Salary Description

$16.42/hour