Administrative Support Specialist

B3H; Tampa (FL); On-site; USD 30,000 - 42,000; Part time

Job summary

B3H is seeking a Squadron Administrative Support Specialist (Part-Time) to provide administrative, deployment-support, and readiness-support services to AMC flying squadrons in Tampa, Florida.

The role supports flight commanders, maintains reports, orients aircrew, coordinates training with the UDM, and ensures documentation complies with DoD guidance. Contingent on contract award; B3H is an equal opportunity employer.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred in business administration, office administration, human resources, logistics, or related field.
• Minimum 2 years of relevant experience in squadron administration, commander’s support, readiness/admin support, deployment support, UDM-related support, or comparable military administrative environment.

Responsibilities

• Assist flight commanders with data as requested for administrative programs (task, fitness, safety, security, supply, manning).
• Prepare, maintain, and disposition administrative reports and other correspondence.
• Act as the point of contact for all newly assigned aircrew and orient them to the organization and training requirements.
• Coordinate with UDM to schedule required pre-departure training with deploying personnel and supervision.
• Provide deployment data to schedule mobility and training folders in accordance with DoD guidance and MAJCOM directives.
• Prepare and submit a list of requirements for purchase in support of aircrew deployment.
• Provide aircrew pre- and post-deployment mobility, logistics, security, training, medical, and dental requirements to the UDM.
• Assist flight commanders with data collection for DRRS, SORTS, and ART reporting and provide updates to commander and UDM.

Skills

Strong organizational

Customer service

Coordination with leadership

Communication

Education

High school diploma or equivalent

Associate’s degree preferred in business/admin/HR/logistics

Job description

Overview

B3H is seeking a Squadron Administrative Support Specialist (Part-Time) to provide administrative, deployment-support, and readiness-support services to AMC flying squadrons.

B3H is a leader in building winning DoD and corporate teams. B3H provides the full spectrum of strategic planning, program management, acquisitions management, systems engineering & integration, cost analysis, training, systems requirements analysis, and instructional system design for the DoD. B3H delivers quality performance with complete government visibility and control. Corporate headquarters are in Fort Walton Beach, Florida.

Responsibilities

• Assist flight commanders in providing data as requested by the Commander’s Support Staff in support of administrative programs. Programs include, but are not limited to, task management, fitness program, safety program, security program, supply program, and manning.
• Assist flight commanders in the preparation, maintenance, and disposition of administrative reports and other correspondence.
• Act as the point of contact for all newly assigned aircrew; orient them regarding the basic functions of the organization, introduce them to key personnel, and schedule their initial training/orientation requirements.
• Coordinate with UDM to schedule required pre-departure training with the deploying personnel and their supervision.
• Provide deployment data/information that enables the UDM to schedule/coordinate with wing, base and higher headquarters offices on deployment issues and maintain mobility/training folders/documentation IAW DoD Foreign Clearance Guide, AFI 10-403, AFI 33-332, and guidance associated with Geographic Combatant Command/Major Command (MAJCOM)/Installation supplements, and locally developed guidance.
• Prepare and submit a list of requirements for purchase in support of aircrew deployment to the UDM and resource advisor.
• Provide aircrew pre-deployment/post-deployment mobility, logistics, security, ancillary training, medical, and dental requirements to the UDM.
• Assist flight commanders with data collection for deployment reporting in the Defense Readiness Reporting System (DRRS), Status of Resources and Training System (SORTS), and the Air Expeditionary Force Reporting Tool (ART) including Unit Type Code posturing and individual status updates and provide to commander and UDM.

Qualifications

• High school diploma or equivalent required
• Associate’s degree preferred in business administration, office administration, human resources, logistics, or related field
• Minimum 2 years of relevant experience in squadron administration, commander’s support, readiness/admin support, deployment support, UDM-related support, or comparable military administrative environment
• Experience maintaining administrative reports, correspondence, folders, or readiness/deployment data
• Ability to coordinate with flight leadership, UDMs, and support offices
• Strong organizational and customer-service skills

Contingent upon contract award.

B3H Corporation is an equal opportunity employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status