Administrative Support Specialist

University of Oklahoma; Norman (OK); On-site; USD 10,000 - 60,000; Part time

Job summary

The University of Oklahoma is seeking a part-time Administrative Support Specialist in the Women's and Gender Studies department. The role involves event planning, administrative tasks, and providing support to ensure the success of programs. Candidates should possess a high school diploma and at least one year of administrative experience, with proficiency in office procedures and Microsoft Office Suite.

Benefits

Flexible hours

Benefits provided

Qualifications

• 12 months of office, clerical or administrative support experience required.
• Ability to work independently and as a team player.
• Detail-oriented for accuracy.

Responsibilities

• Support event logistics including advertising and materials setup.
• Maintain office files and serve as contact for inquiries.
• Assist with scheduling appointments and respond to correspondence.

Skills

Office procedures

Customer service

Microsoft Office Suite

Interpersonal skills

Time management

Multitasking

Communication

Education

High School diploma or GED

Job description

Job Description - Administrative Support Specialist (251147)

Administrative Support Specialist -

Job Number:

251147

Organization

Organization

: Women's and Gender Studies

Job Location

Schedule

Schedule

: Part-time

Work Schedule : Flexible hours between 9:00 am-6:00 pm, Monday-Friday

Work Type : Onsite

Salary Range : Targeted salary of $13.50-$15.00, based on experiene

Benefits Provided : Yes

Required Attachments : Resume, Cover Letter

Job Description

Job Description - - -

The Women's and Gender Studies (WGS) Program Coordinator is responsible for the support and logistical implementation of the WGS Department and WGS Center for Social Justice programming, including event planning, advertising and related administrative tasks.

• Event and program logistics such as advertising and promotion; guest lodging, travel and visit coordination; materials ordering and room set-up/tear-down; responsible for multiple projects with competing deadlines
• Assist with department email, websites, social media, and graphic design for event promotion

This position will also perform administrative support duties, function as the department receptionist, and assist with special projects.

• Schedules various appointments for office personnel and ensures administrative details are completed
• Maintains office files that may be of a confidential nature
• Serves as a contact person for other employees or the outside public
• Provides information regarding location or availability of materials, resources, and services
• Reviews and responds to routine correspondence or the office personnel
• Makes copies and assembles materials
• May run errands for the department
• Performs related duties as assigned to successfully fulfill the function of the position.

Job Requirements

Job Requirements - - -

Required Education:High School diploma or GEDAND:

• 12 months office, clerical or administrative support experience.

Skills:

Working knowledge of office procedures
• General office and customer service skills
• Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented for accuracy of data and information
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations
• Ability to communicate verbally and in writing

Advertised Physical Requirements:

• Sit for prolonged periods
• Communicate effectively and listens
• Engage in repetitive motion
• Use of computer and telephone
• Stand, stoop, bend and reach
• Standard office environment

Department Preferences:

• 6-12 months event planning experience
• Experience with basic graphic design
• Familiar with OU systems
• Valid Driver's License

Supervision:

• None

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visithttps://hr.ou.edu/Policies-Handbooks/TB-Testing .

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to,admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check? : Yes

Special Indications : None

Job Posting

Job Posting

: May 27, 2025

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Required Attachments

Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.

Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!