Administrative Support Specialist

The University of Oklahoma; Norman (OK); On-site; USD 25,000 - 35,000; Part time

Job summary

The Women's and Gender Studies (WGS) Program Coordinator at a leading university is responsible for supporting the department's programming through effective event planning, administrative assistance, and coordination of various logistical tasks. This part-time role requires a high school diploma and experience in office support. The position emphasizes strong interpersonal skills, attention to detail, and the ability to multitask effectively in a collaborative environment.

Qualifications

• 12 months office, clerical, or administrative support experience required.
• 6-12 months event planning experience preferred.
• Basic graphic design experience is a plus.

Responsibilities

• Assist with event planning, advertising, and related administrative tasks.
• Function as department receptionist and maintain confidential files.
• Schedule appointments and handle routine correspondence.

Skills

Customer service skills

Interpersonal skills

Attention to detail

Ability to multitask

Organizational skills

Communication (verbal and written)

Education

High School diploma or GED

Tools

Microsoft Office Suite

Job description

Organization
The Women's and Gender Studies (WGS) Program Coordinator is responsible for the support and logistical implementation of the WGS Department and WGS Center for Social Justice programming, including event planning, advertising and related administrative tasks.

Event and program logistics such as advertising and promotion; guest lodging, travel and visit coordination; materials ordering and room set-up/tear-down; responsible for multiple projects with competing deadlinesAssist with department email, websites, social media, and graphic design for event promotion

This position will also perform administrative support duties, function as the department receptionist, and assist with special projects.

Schedules various appointments for office personnel and ensures administrative details are completedMaintains office files that may be of a confidential natureServes as a contact person for other employees or the outside publicProvides information regarding location or availability of materials, resources, and servicesReviews and responds to routine correspondence or the office personnelMakes copies and assembles materialsMay run errands for the departmentPerforms related duties as assigned to successfully fulfill the function of the position.

Job Location
Required Education:High School diploma or GEDAND:

12 months office, clerical or administrative support experience.

Skills:

• Working knowledge of office procedures
• General office and customer service skills
• Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented for accuracy of data and information
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations
• Ability to communicate verbally and in writing

Advertised Physical Requirements:

• Sit for prolonged periods
• Communicate effectively and listens
• Engage in repetitive motion
• Use of computer and telephone
• Stand, stoop, bend and reach
Standard office environment

Department Preferences:

6-12 months event planning experience
• Experience with basic graphic design
• Familiar with OU systems
• Valid Driver's License

Supervision:

None

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visithttps://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to,admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Organization: Women's and Gender Studies
Job Location: Oklahoma-Norman-Norman Campus
Schedule: Part-time
Job Posting: May 27, 2025