Administrative Support Specialist

SAAB; New York (NY); On-site; USD 47,000 - 58,000; Full time

Job summary

SAAB is looking for an Administrative Support Specialist/Receptionist at their New York headquarters. The role requires a professional demeanor, excellent communication skills, and experience in administrative support. Responsibilities include greeting visitors, managing calendars, and coordinating meetings, providing a dynamic work environment with opportunities for professional growth and a range of employee benefits.

Benefits

Medical, vision, and dental insurance

401(k) with vesting employer match

Paid time off including vacation and holidays

Tuition assistance and student loan assistance

Wellness account and employee assistance programs

Qualifications

• 3+ years of experience in an administrative support role.
• Punctual, reliable, and capable of multitasking.
• Ability to maintain a professional demeanor with all stakeholders.

Responsibilities

• Greet visitors and manage visitor logs accurately.
• Provide professional phone coverage and manage calendars.
• Coordinate meetings and process expense reimbursements.

Skills

Communication

Teamwork

Customer Service

Organizational Skills

Problem Solving

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Oracle

Job description

Saab, Inc. is seeking a dynamic, results-oriented individual as an Administrative Support Specialist/ Receptionist for our national headquarters in East Syracuse. As the first line of communication, you will be responsible for creating a professional and welcoming environment for international and domestic customers, vendors, visitors and employees. You must demonstrate a poised and professional demeanor with a positive attitude, excellent communication skills and professional appearance.

Responsibilities Include:

Greet visitorsatthe Saab office

Maintain visitor log and distribute badges with a high level of accuracy

Provide professional phone coverage at all times; screen all calls and determine through independent judgment those which require immediate attention

Overall management of busy calendars

Coordination and scheduling of meetings

Process and track expense reimbursements

Maintaining and updating contacts lists

Inventory and ordering of Office Supplies

Provide backup support to other Assistants as needed

Assist with additional projects and other duties as required

Punctual, regular, and consistent attendance

Punctual, regular, and consistent attendance Foreign Travel processing

Printing ID cards

Personal Security Clearance processing (initiating investigations/re-investigations)

Classified material packaging and mailing

Compensation Range: $47,700-$57,200

The compensation range provided is a general guideline. When extending an offer, Saab, Inc. considers factors including (but not limited to) the role and associated responsibilities, location, and market and business considerations, as well as the candidate's work experience, key skills, and education/training.

Skills and Experience:

High School Diploma, or equivalent

3+ years ofexperience in an administrative support role.

Proficiency in e-mail, Microsoft Office Suite and other computer-based systems (i.e. Oracle)

Self-starter and self-directed with the ability to think creatively for efficiency and process improvement

Ability to multi-task, balancing a number of tasks efficiently

Excellent customer service skills with positive and helpful demeanor

Exceptional verbal and written communication skills while knowing your audience

Punctuality and dependability

Excellent teamwork skills

Organizational skills and project coordination experience with attention to detail

Must be a U.S. citizen. Applicants selected may be subject to a government security investigation and must meet eligibility requirements for access to classified information.

Drug-Free Workplaces:

Saab is a federal government contractor and adheres to policies and programs necessary for sustaining drug-free workplaces. As a condition of employment, candidates will be required to pass a pre-employment drug screen.

Saab provides an excellent working environment offering professional growth opportunities, competitive wages, work-life balance, business-casual atmosphere and comprehensive benefits:

Medical, vision and dental insurance for employees and dependents

Paid time off including: minimum of 3 weeks vacation, 5 floating holidays, 8 designated holidays, parental leave, personal illness, bereavement, jury duty, long-term and short-term disability

401(k) with immediate vesting on employer match

Tuition assistance

Student loan assistance

Wellness account, Care.com subscription and employee assistance programs

Employee stock purchase program with employer match

About Us:

Saab is a leading defense and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 19,000 talented people, Saab constantly pushes the boundaries of technology to create a safer, more sustainable and more equitable world. In the U.S., Saab delivers advanced technology and systems, supporting the U.S. Armed Forces and the Federal Aviation Administration, as well as international and commercial partners. Headquartered in Syracuse, New York, the company has business units and local employees in eight U.S. locations.

Saab is a company where we see diversity as an asset and offer unlimited opportunities for advancing in your career. We are also a company that respects each person’s needs and encourage employees to lead a balanced, rewarding life beyond work. Saab values diversity and is an Affirmative Action employer for protected veterans and individuals with disabilities. Saab is an Equal Employment Opportunity employer, all qualified individuals are encouraged to apply and will be considered for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, age, veteran, disability status, or any other federal, state, or locally protected category.

Regardless of whether you value cutting edge technology, creativity or an innovative environment, everyone at Saab contributes to keeping people and society safe.