Administrative Support Specialist.

US Army Corps of Engineers; New Orleans (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

The U.S. Army Corps of Engineers in New Orleans seeks an administrative professional to support the Division Chief, review and prepare documents for correctness and compliance, and coordinate with district staff on interpretations of regulations and policies.

The role emphasizes accuracy, timely delivery, and the management of administrative functions. You will conduct administrative studies and surveys to provide current data, conclusions, and recommendations, and you may be required to travel

Qualifications

• One year of graduate-level education in a field demonstrating knowledge, such as Business Administration.
• Specialized experience includes conducting administrative studies or surveys; providing guidance on regulations, procedures, or policies; and preparing or reviewing administrative documents.

Responsibilities

• Prepares/reviews a variety of incoming and outgoing documents for correctness and compliance with procedures.
• Maintains contact with district staff to discuss interpretations of new or revised regulations and prepares comments as requested by higher echelons on administrative matters.
• Acts as adviser to the Division Chief on all administrative matters and is responsible for the management and proper accomplishment of such functions.
• Conducts administrative studies and surveys to provide current and consolidated data, conclusions, and recommendations as appropriate.

Skills

Administrative studies

Regulations guidance

Document review

Education

Graduate education in Business Administration

Job description

• Prepares/reviews a variety of incoming and outgoing documents for correctness and compliance with procedures.
• Maintains contact with other administrative types and organizational elements of the district to discuss interpretations of new or revised regulations, policies, etc., and prepares comments as requested by higher echelons on administrative matters.
• Acts as adviser to the Division Chief on all administrative matters and is responsible for the management and proper accomplishment of such functions.
• Conducts administrative studies and surveys to provide current and consolidated data, conclusions, and recommendations as appropriate.

Duties

• Prepares/reviews a variety of incoming and outgoing documents for correctness and compliance with procedures.
• Maintains contact with other administrative types and organizational elements of the district to discuss interpretations of new or revised regulations, policies, etc., and prepares comments as requested by higher echelons on administrative matters.
• Acts as adviser to the Division Chief on all administrative matters and is responsible for the management and proper accomplishment of such functions.
• Conducts administrative studies and surveys to provide current and consolidated data, conclusions, and recommendations as appropriate.

Requirements

Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• One-year probationary period may be required.
• Temporary travel (TDY) of up to 10% of the time may be required.

Qualifications

Who May Apply

Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See

• Current U.S. Army Corps of Engineers (USACE) employees with competitive status.
• Current Civilian Employees of the Command
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouses, under Executive Order (E.O.) 13473
• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoD Retained Grade Preference Eligible
• Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is

Specialized Experience

One year of specialized experience which includes at least two of the following: 1) Conducting administrative studies or surveys of administrative functions; OR 2) Providing guidance on administrative regulations, procedures, or policies; OR 3) Preparing or reviewing administrative documents for accuracy, compliance with procedures, and adherence to instructions. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06).

Education

One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as Business Administration.

Combination of Education and Experience

A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages.

Time in Grade Requirement

Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).

With regards to time-in-grade validation, if you held a position other than a GS pay plan, be sure your resume includes the pay plan and the salary you earned during the assignment. Without this information, your time-in-grade validation may not be able to be verified and will result in your not meeting the time-grade requirement for this vacancy. A further explanation of the required time in grade documentation can be found under the Required Documents section of this announcement.

Qualification requirement

Qualifications must be met by the closing date of this announcement.

FOREIGN EDUCATION

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• Direct deposit of pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the
• This is a(n) General Administration and Management Career Program position aligned under the Human Capital & Resource Management (HC/RM) Career Management Directorate.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
• Recruitment/Relocation Incentives are not authorized

Reasonable Accommodation (RA) Requests

If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.