Administrative Support Specialist

SafeNest; Las Vegas (NV); Presencial; USD 33.000 - 36.000; Jornada completa

Descripción de la vacante

SafeNest is seeking an Administrative Support Specialist to assist the Transitional Housing & Operations teams. You will handle housing payments, maintain records, monitor grant spending, and liaise with landlords and partners.

Strong organization, communication, and confidentiality are essential. The role requires 40 hours per week, non-exempt hourly status, and a salary range of $24.04–$26.44 per hour, based in Las Vegas, NV.

Formación

• High school diploma or equivalent required; associate degree or admin training preferred.
• Minimum of one year administrative/clerical experience in a nonprofit or human services setting preferred.
• Strong written and verbal communication skills; ability to handle confidential information.

Responsabilidades

• Process monthly check requests for Transitional Housing on time.
• Review client ledgers, rent, utilities, and pay stubs for accuracy.
• Coordinate with landlords, utilities, and partners on payments and disputes.
• Maintain organized electronic and physical files and track spending and compliance with grant requirements.
• Provide general administrative support to leadership and departments.
• Maintain filing systems and monitor deadlines; provide reminders and follow-ups.
• Assist with updating policies, procedures, and forms; support special projects and events.
• Ensure tasks are completed accurately, on time, and with confidentiality.

Conocimientos

Strong communication

Confidentiality

Independence & teamwork

Organization

Valid driver's license

Educación

High school diploma or equivalent

Associate degree or admin training preferred

Herramientas

Microsoft Office Suite

Microsoft Teams

Microsoft SharePoint

Descripción del empleo

Job Title: Administrative Support Specialist

Department: Transitional Housing & Operations

Reports To: VP of One Safe Place and VP of Operations

FLSA Status: Non-Exempt, Hourly

Hours per week: 40

Salary Range: $24.04 / hr - $26.44 / hr

Overview Of SafeNest

Since 1977, SafeNest has been a leading force in the fight to end domestic and sexual violence. Dedicated to a holistic and innovative approach, SafeNest works tirelessly with survivors, abusive partners, and children impacted by interpersonal violence. With a steadfast commitment to breaking the cycle of abuse, SafeNest serves over 11,000 clients annually, delivering more than 170,000 life-changing services. As Nevada's largest provider of interpersonal violence services, SafeNest's impact is driven by its exceptional team of professionals. We recognize that our people are our greatest asset, which is why we offer competitive salaries, comprehensive benefits, and an empowering work environment. Together, we are building a safer, more compassionate community.

Job Summary

The Administrative Support Specialist supports SafeNest's Transitional Housing Program and Operations Departments by coordinating housing-related payments, maintaining accurate records, monitoring grant spending, and communicating with landlords and community partners. The position also provides general administrative support, assists with compliance documentation, helps ensure agency processes are completed accurately, timely, and in accordance with grant and organizational requirements.

Key Responsibilities

Transitional Housing

• Prepares and submits all monthly check requests on time.
• Collects and reviews all client ledgers, rent and utility bills, and pay stubs for accuracy.
• Liaise with landlords, utility companies, childcare agencies, and other partners regarding payments and any payment disputes.
• Staying up-to-date with landlord unit availability.
• Hand-delivers all checks on time and acquires receipts from landlords.
• Keeps all files up to date and well-organized (both digital and hard copy).
• Tracks monthly spend-down and keeps the director abreast of progress, trends, or issues.
• Ensures all spending is compliant with grant requirements.

Operations

• Provide general administrative support to leadership and assigned departments.
• Maintain accurate and organized electronic and physical filing systems in accordance with SafeNest recordkeeping and confidentiality requirements.
• Track administrative deadlines and provide timely reminders and follow-up.
• Maintain office supply inventories and coordinate replenishment as needed.
• Assist with maintaining and updating organizational policies, procedures, forms, and administrative records.
• Coordinate administrative needs across Operations and Facilities departments.
• Provide administrative support for special projects, training, events, and agency initiatives.
• Perform other administrative duties as assigned.

Skills And Qualifications

Minimum Requirements

• High school diploma or equivalent required; associate degree or relevant administrative training preferred.
• Minimum of one year of administrative, clerical, office support, or related experience.
• Experience working in a nonprofit, social services, healthcare, government-funded, or human services environment is preferred.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience with Microsoft SharePoint or similar electronic document-management systems is preferred.
• Strong written and verbal communication skills.
• Strong reading comprehension and basic mathematical skills, with the ability to independently review documents and perform calculations without reliance on AI tools.
• Strong organizational skills with the ability to prioritize multiple assignments and meet deadlines.
• Ability to work independently while collaborating effectively across departments.
• Ability to maintain confidentiality and appropriately handle sensitive client and organizational information.
• Valid driver's license and current automobile insurance.

Desired Qualifications (optional)

• Bilingual skills preferred but not required.

This job description is not intended to be all-inclusive; the employee will be expected to perform other reasonably related job duties as assigned by the immediate supervisor or other management as required.

Physical Requirements And Work Conditions

The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit, stand, and walk, and use a computer for extended periods.
• Ability to occasionally lift and carry up to 25 pounds.
• Local travel and reliable transportation may be required.
• Work is primarily performed in an office and community-based environment.
• Must maintain confidentiality and follow all SafeNest safety and security procedures.
• Reasonable accommodation may be provided as required.

Equal Opportunity Employer

SafeNest is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, citizenship status, age, disability, sex, marital status, veteran status, gender identity, sexual orientation, genetic information, or any other characteristic protected by applicable federal, state, or local laws.