ADMINISTRATIVE SUPPORT SPECIALIST.

DFAS; Indianapolis (IN); On-site; USD 65,000 - 85,000; Full time

Job summary

Defense Finance and Accounting Service (DFAS) in Indianapolis seeks a staff assistant and advisor to the Director and Principal Deputy Director. You will be the primary liaison for tasks, inquiries, and administrative issues, ensuring timely routing, tracking, and resolution of sensitive matters.

You will evaluate issues, draft agency-level correspondence, and provide executive support, including scheduling and anticipating shifting requirements, while maintaining policy consistency across DoD

Qualifications

• One year of specialized experience equivalent to GS-11.
• Experience analyzing admin programs and recommending actions.
• Experience drafting and coordinating agency-level correspondence.

Responsibilities

• Serve as staff assistant and liaison to senior DFAS leadership.
• Review and prioritize administrative issues; provide recommendations.
• Draft, review, and coordinate agency-level correspondence.
• Prepare non-technical communications in support of agency initiatives.
• Provide executive administrative support including schedule management.

Skills

Administrative analysis

Executive support

Drafting correspondence

Job description

• Staff assistant and advisor to the DFAS Director and Principal Deputy Director, serving as primary liaison for incoming tasks, inquiries, and administrative issues, ensuring timely routing, tracking, and resolution of sensitive matters.
• Review, evaluate, and prioritize administrative issues and programs to provide recommendations to senior leadership on courses of action, policy interpretations, and functional changes.
• Independently draft, review, and coordinate agency-level correspondence across internal and external offices for senior leadership approval, ensuring accuracy, spelling, grammar, tone, and consistency across Department and agency policies.
• Independently prepare a variety of non-technical correspondences in support of agency initiatives, guidance, and requirements.
• Provide key executive administrative support as required, including schedule support, proactively identifying scheduling conflicts, anticipating shifting requirements, and keeping senior leadership informed of critical or impending tasks.

Duties

• Staff assistant and advisor to the DFAS Director and Principal Deputy Director, serving as primary liaison for incoming tasks, inquiries, and administrative issues, ensuring timely routing, tracking, and resolution of sensitive matters.
• Review, evaluate, and prioritize administrative issues and programs to provide recommendations to senior leadership on courses of action, policy interpretations, and functional changes.
• Independently draft, review, and coordinate agency-level correspondence across internal and external offices for senior leadership approval, ensuring accuracy, spelling, grammar, tone, and consistency across Department and agency policies.
• Independently prepare a variety of non-technical correspondences in support of agency initiatives, guidance, and requirements.
• Provide key executive administrative support as required, including schedule support, proactively identifying scheduling conflicts, anticipating shifting requirements, and keeping senior leadership informed of critical or impending tasks.

Requirements

Conditions of employment

• Must be a U.S Citizen
• This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.
• Registered for Selective Service (males born after 12-31-1959)
• Suitable for Federal employment
• Time after Competitive Appointment: Candidates must have served 3 months after latest competitive appointment in the Federal service.
• New employees to the Defense Finance and Accounting Service will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov.

Qualifications

One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-11) within the federal service, which demonstrates the ability to perform the duties of the position, is required.

Specialized Experience Is Defined As

• Analyzing administrative programs or issues to recommend courses of action to management; AND
• Performing executive administrative support such as: drafting and/or reviewing correspondence, coordinating proposed actions across DFAS and/or external agencies, and serving as an administrative liaison.

You may qualify for consideration if meeting specialized experience, education requirement, 90 days after competitive appointment requirement, and all other qualification requirements within 30 calendar days after the closing date of the announcement, unless otherwise indicated on the announcement.

Education

Education is not substitutable for specialized experience at this grade level.

Additional Information

• Moving expenses will not be paid.
• Telework availability is limited and will only be provided on a rare case‑by‑case basis during situations where Agency Leadership has determined that telework serves a compelling DoD need.
• We may use this announcement to make a temporary promotion. For some positions, the temporary promotion may be made permanent without further competition.
• Selections are subject to restrictions resulting from the DoD Program for Stability of Civilian Employment.
• As a condition of employment, you may be required to serve a 1-year probationary period during which we'll evaluate whether your continued employment advances the public interest. The evaluation will consider: your performance and conduct; the needs and interests of the agency; whether your continued employment advances agency or governmental goals; and whether your continued employment advances the efficiency of the Federal service. At the end of the probationary period, your employment will be terminated unless you receive certification that your continued employment advances the public interest.
• We may use this announcement to fill additional vacancies within 120 days of the closing date.
• This position is Exempt from the Fair Labor Standards Act.
• Travel requirement is Seldom (1-24%.
• This position is not covered by a bargaining unit.
• Pay for first time hires to the Federal Government will typically be set at step 1 salary range for their respective grade level.
• Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. (See DoD Instruction 1400.25, Volume 300,
• The Security Designation will vary and depending upon position and may require a secret clearance or higher. Employment in this position requires background investigation which may delay starting date. If you are selected and cannot obtain a favorable security determination within a reasonable period of time due to disclosed/undisclosed background issues, the employment offer may be withdrawn. Individuals selected are required to obtain/maintain a favorable security determination to occupy a sensitive position within the agency as a condition of employment. Failure to maintain eligibility to occupy a sensitive position may result in termination. For more information see the security section of Understanding Vacancy Announcements.
• Criminal History Inquiries‑ For some positions, criminal history inquiries may not take place before you receive a conditional job offer. Please see

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full‑time, part‑time or intermittent. Contact the hiring agency for more information on the specific benefits offered.