Administrative Support Specialist

Talentify; Fargo (ND); On-site; USD 26,000 - 28,000; Full time

Job summary

Talentify in Fargo, ND is seeking an Administrative Support Specialist to be the first point of contact for customers and provide general office assistance. The role requires strong organizational skills and the ability to handle multiple tasks efficiently.

Responsibilities include processing payments, maintaining records, data entry, report generation and audits, and supporting HR and safety documentation. This contract-to-hire position is fully onsite with typical hours 8am–5pm.

Qualifications

• High school diploma or GED required.
• 1+ year of office/administrative experience.
• Proficiency with Microsoft Office (Excel) and data entry.
• Strong organization and time-management skills.
• Ability to read and follow written procedures in English.

Responsibilities

• Process credit card payments.
• Maintain and organize office records, files, and documentation.
• Perform data entry and ensure accuracy of information entered into company systems.
• Generate, review, and audit reports.
• Match packing slips and invoices for payment processing.
• Verify and match accounts payable checks to corresponding invoices.
• Enter and calculate employee timecards.
• Assist with updating HR, safety, and company forms and documentation.
• Print packing slips and prepare job packets for internal teams.
• Support office staff with administrative projects and overflow work.
• Complete additional administrative duties as assigned.

Skills

Administrative support

Data entry

Customer service

Administration

Clerical

Education

High school diploma or GED

Tools

Microsoft Office

Excel

Job description

Job Title: Administrative Support Specialist

Job Description

We are seeking a dedicated Administrative Support Specialist to be the first point of contact for customers and provide general assistance within our office. This role requires a high level of organization and the ability to manage multiple tasks efficiently.

Responsibilities

• Process credit card payments as needed.
• Maintain and organize office records, files, and documentation.
• Perform data entry and ensure accuracy of information entered into company systems.
• Generate, review, and audit reports.
• Match packing slips and invoices for payment processing.
• Verify and match accounts payable checks to corresponding invoices.
• Enter and calculate employee timecards.
• Assist with updating HR, safety, and company forms and documentation.
• Print packing slips and prepare job packets for internal teams.
• Support office staff with administrative projects and overflow work.
• Complete additional administrative duties as assigned.

Essential Skills

• Administrative support
• Data entry
• Customer service
• Administration
• Clerical

Additional Skills & Qualifications

• High school diploma or GED equivalent.
• At least 1 year of office or administrative experience.
• 1 to 2 years of computer experience in a professional environment.
• Proficiency in Microsoft Office, including Excel.
• Strong organizational and time-management skills.
• Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
• Strong attention to detail and accuracy.
• Ability to read and understand written procedures in English.

Work Environment

The position operates in a professional office setting, requiring proficiency in standard office equipment and technology. Hours are 8am - 5pm Monday - Friday.

Job Type & Location

This is a Contract to Hire position based out of Fargo, ND.

Pay and Benefits

The pay range for this position is $19.00 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fargo,ND.

Application Deadline

This position is anticipated to close on Oct 15, 2026.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.