Administrative Support Specialist

Town of Fairfield; Fairfield (CT); On-site; USD 42,000 - 52,000; Full time

Job summary

The Town of Fairfield is seeking a detail-oriented Clerk/Administrative Assistant to support the Town Clerk’s office. You will handle forms, records, agenda preparation, minutes, and routine inquiries while maintaining confidentiality.

Responsibilities include filing, data entry into HRIS/financial systems, customer service, and basic bookkeeping tasks. The role offers a 35-hour work week, Monday through Friday, in a town government setting.

Qualifications

• High School graduate or equivalent.
• 1-3 years’ experience working in Town Clerk's office or similar.
• Good knowledge of office terminology, procedures and equipment.

Responsibilities

• Types a variety of forms, cards, labels, envelopes and routine memos; proofs materials.
• Prepares agendas and transcribes meeting minutes; may attend meetings as clerk.
• Maintains records and files; searches files for information.
• Compiles information from standard sources and prepares reports.
• Answers phone; relays calls and directs visitors; handles routine information requests.

Skills

Communication skills

Confidentiality

Typing speed & accuracy

Attention to detail

Education

High School graduate or equivalent

Tools

Word processing software

Spreadsheets

Database management programs

HRIS/Financial systems

Job description

The Town of Fairfield is seeking a detail-oriented Clerk/Administrative Assistant to support the Town Clerk’s office. You will handle forms, records, agenda preparation, minutes, and routine inquiries while maintaining confidentiality.

Responsibilities include filing, data entry into HRIS/financial systems, customer service, and basic bookkeeping tasks. The role offers a 35-hour work week, Monday through Friday, in a town government setting.