Administrative Support Specialist

Aston Carter; City of Glens Falls (NY); Presencial; USD 25.000 - 29.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

ESOP (Employee Stock Ownership Plan)

Medical, dental & vision insurance

401(k) Retirement Plan

Life Insurance

Short and long-term disability

HSA benefits

Descripción de la vacante

Aston Carter in Glens Falls, NY, is seeking an Administrative Support Specialist to join a team-focused organization. You will process claims, assist members, and support general office tasks.

The role emphasizes accuracy, organization, and strong communication. Onsite schedule is Monday–Friday with competitive benefits and growth opportunities within a collaborative environment.

Formación

• 1+ years of administrative, office support, or customer service experience
• Comfortable using Microsoft Excel, Word, and Outlook
• Strong attention to detail and organizational skills
• Accurate and efficient data-entry skills
• Strong written and verbal communication
• Experience with employee benefits, HSAs, FSAs, claims processing, or HR-related work is a plus, but not required

Responsabilidades

• Process HSA, FSA, and reimbursement claims accurately and efficiently
• Review and track claims, reimbursements, and account transactions
• Help members with questions about account balances, claim status, and benefit plans
• Assist users with online account access and basic troubleshooting
• Perform data entry and maintain accurate records and documentation
• Support incoming/outgoing mail and general office administration
• Handle sensitive information with confidentiality and follow privacy requirements
• Assist with special projects and opportunities to improve processes

Conocimientos

Administrative experience

Excel, Word, Outlook

Attention to detail

Data entry

Written and verbal communication

HR/benefits experience (a plus)

Herramientas

Excel

Word

Outlook

Descripción del empleo

Looking for your next opportunity to grow? We’re looking for a detail-oriented, organized Administrative Support Specialist to join a growing, team-focused organization. If you enjoy helping people, staying organized, and making sure things get done accurately, this could be a great next step.

What You’ll Be Doing

• Process HSA, FSA, and reimbursement claims accurately and efficiently
• Review and track claims, reimbursements, and account transactions
• Help members with questions about account balances, claim status, and benefit plans
• Assist users with online account access and basic troubleshooting
• Perform data entry and maintain accurate records and documentation
• Support incoming/outgoing mail and general office administration
• Handle sensitive information with confidentiality and follow privacy requirements
• Assist with special projects and opportunities to improve processes

What We’re Looking For

• 1+ years of administrative, office support, or customer service experience
• Comfortable using Microsoft Excel, Word, and Outlook
• Strong attention to detail and organizational skills
• Accurate and efficient data-entry skills
• Strong written and verbal communication
• Experience with employee benefits, HSAs, FSAs, claims processing, or HR-related work is a plus, but not required

Why This Opportunity?

• Employee Stock Ownership Plan (ESOP)
• Opportunity to grow within a rapidly expanding organization
• Gain valuable experience in benefits administration and HR operations
• Collaborative, team-oriented work environment
• A role where accuracy, customer service, and attention to detail truly matter

Schedule & Work Environment

Monday-Friday | Fully Onsite | Standard Business Hours

Job Type & Location

This is a Contract to Hire position based out of Glens Falls, NY.

Pay and Benefits

The pay range for this position is $18.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 16, 2026.

Workplace Type

This is a fully onsite position in Glens Falls, NY.

Equal Opportunity Statement

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Accommodation Request

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.