Administrative Support Specialist

Chesterfield County, VA; Chesterfield Court House (VA); On-site; USD 2,066,000 - 2,755,000; Part time

Job summary

Chesterfield County, VA is seeking a part-time jail clerk to handle routine administrative tasks within a secured jail facility.

Responsibilities include receiving calls, maintaining inmate accounts, and distributing necessary paperwork for Jail Administration and Classification. Applicants must meet education and background check requirements and be able to work 28 hours per week.

Qualifications

• High school diploma or GED or equivalent combination of training and experience.
• Excellent oral/written communication and interpersonal skills.
• Must have a valid US driver’s license and a good driving record.
• Background checks, drug testing, and education/degree verification required.
• Part-time position in a secured jail facility; daytime hours.
• CJIS Security Policy clearance; US citizen or 10-year resident required.

Responsibilities

• Receive and forward incoming telephone calls.
• Maintain inmate accounts.
• Sort and distribute paperwork; disseminate reports.
• Maintain paperwork needs for Jail Administration and Classification.
• Perform other duties as required.

Skills

Secretarial experience

Communication skills

Attention to detail

Interpersonal skills

Ability to pass background checks

Education

High school diploma or GED

Tools

CJIS Security Policy knowledge

Job description

High school diploma or GED; two years of experience in secretarial work; or an equivalent combination of training and experience. Excellent oral/written communication and interpersonal skills. Ability to read, walk or stand for several hours at a time; and must be able to differentiate shapes and colors on a monitor. Working knowledge of Sheriff's Office policies and procedures and federal, state, and local laws, policies, and procedures. Current valid driver’s license and good driving record required. Based on the Virginia DMV point system, records must not reflect a total of six or more demerit points within the twenty-four months preceding the anticipated hire date, or one major violation of six demerit points within the preceding thirty-six months. Out-of-state driving records must be obtained by applicant and presented at time of interview. Records must reflect at least three years of history and be dated within thirty days of interview date. (Driving records are checked as a condition of employment.) Pre-employment drug testing, FBI criminal background check (to include polygraph examination), and education/degree verification required.

This position is considered Critical Safety Sensitive and is subject to random drug and alcohol testing. The use of medical marijuana for this position is prohibited.

This position is subject to working in high security areas governed by the US Department of Justice’s “Criminal Justice Information Services (CJIS) Security Policy” and therefore requires successfully passing of a more stringent criminal background check. Must be a US citizen or have been a lawful resident of the US for the past ten consecutive years.

PLEASE NOTE: This is a part-time position located in a secured jail facility. This is a daytime position responsible for receiving and forwarding incoming telephone calls, maintaining inmate accounts, sorting and distribution of paperwork, dissemination of reports, and maintaining paperwork needs for both Jail Administration and Classification. Performs other work as required.

This position is a part of an approved Career Development Plan (CDP) and offers career progression opportunities and salary incentives, as funding permits, based on performance, qualifications, and experience.

28 hours/week; Monday - Friday between 8:30 a.m. - 5:00 p.m.

Sheriff